BRPC Minutes March 2017


Minutes of the council meeting held on Wednesday, 8th March, 2017 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright, N.Wright, C.Goodwin, Mrs.S.Goodwin, R.Beckley, and the Clerk. Also present were
PCSO.Simms, one member of the public, and a teacher from Beeston Hall School (Peter Thornett) **

** The Chair informed members that parts of the meeting would be recorded (audio and visual) by Mr.Thornett, as part of a short film being compiled for the PCs 60th Birthday Celebrations.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church and Mrs.M.Roffe.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 8/2/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: GD)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

** * Item 12 (Police Report) was taken next in order that PCSO.Simms could resume normal duties – see minute further on.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £281.70,(net salary),
HMRC £70.20 (tax on salary), Norfolk a2z £50.00 (website maintce)
W.Runton Scouts £25.00 (hall), P.Bullimore £45.85 (admin exps).
Secret Gardens £120.00 (road sign cleaning) (Cheques 101750 – 101757 incl).
*** The above payments, scheduled on the agenda, plus one urgent payment, were approved (Prop: DT, Sec: RS). The urgent payment was in the sum of £7.58 to Abacus Copiers for photocopying machine services.The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £2387.46, and A/C 10162140 £7401.30.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting.
The following was noted :-
PF/14/0925 – Appeal allowed re the Wind Turbine at Pond Fm, Bodham.
(b) To consider planning applications received since agenda printed
None received.

(c) To receive update re 9 Affordable Dwellings near Beeston Common.
The Chair gave a brief report on the Development Committee’s discussion on 16/2/17. The Clerk had spoken on behalf of the PC at the meeting when it was decided to defer a decision and request further reports. The Chair was a bit more optimistic following the Chief Planning Officers summing up at the end of the Committees discussion when she used the term “I believe you are mindful to approve”. There had also been a positive press report on the application.
(d) To receive update re the wall constructed at Closewood, Sheringwood
A Development Committee site visit had been arranged for 9/3/17 and MK and RB would be attending.
(e) PF/17/0100; Erectn of 6 Holiday Lodges at Links Hotel, West Runton
It was agreed that the PC had no comment re this application.
(f) PF/17/0247; Erectn of Extn. at 80, Beeston Common, Sheringham.
It was agreed again that the PC had no comment re this application.
(g) PF/17/0166; Erectn of Garage at Wellsdale Farm, Britons Lane.
After discussion it was agreed that the PC had no objections to this application.
(h) PF/17/0193; Erectn of Extn at 12, Priory Close
It was agreed that the PC had no objections to this application.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during discussions on the above applications.

6. Highways/Footpath matters.
(a) To receive report/update re Vehicle Activated Sign
As requested the Clerk gave a verbal report stating that he had been informed by the PC’s contractor that the VAS had been operational for the great majority of the past year with only a handful of days when there had been problems mainly associated with the battery. He had agreed to keep written records for future reference. At present the sign was out of action and had been returned to the manufacturers (Westcotec) for repair. Noted by members.
(b) To consider continuation of grass cutting contract
There was no increase in the grass cutting charges for the coming season (£65 per cut including Daisy Green) and members agreed to continue the contract. (Prop: RB, Sec: GD).

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following events :-
Deep History Coast Information Day – 21/3/17 – NNDC Offices, Cromer.
Police & Crime Commissioners Meeting – 28/3/17 – NNDC Offices, Cromer.
CG & SG reported on their recent attendance at a “Speedwatch” event (Britons Lane area) when new equipment was demonstrated.
RB reported on his attendance at the Church Field Trustees meeting when a lease with Beeston Regis Holiday Park was progressed.

8. To consider WW1 “Beacons of Light” – Anniversary of the end of World War 1.
The Clerk informed members that the National Trust was not happy with locating the proposed bonfire on their heathland. The Chair & RB had spoken with the B/Regis Holiday Park who had agreed to the PC using the charity field. The Clerk was instructed to register the PC’s intentions with the organiser (Bruno Peek) and make a diary note to return this matter to the agenda early in the new year (event on 11/11/18)
9. To consider/adopt a new policy for paperless planning system (w.e.f. 1/4/17)
It was agreed to adopt the policy as discussed at the last meeting thereby delegating authority to the Clerk to inform NNDC of members decisions on applications that could not be accommodated in the normal schedule of monthly meetings. (Prop: CG, Sec: DT). Members will need to go on-line w.e.f. 1/4/17 to see details of planning applications. CG reported that he had a projector and lap-top available for members to view applications at meetings now that paper plans etc… were no longer available.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS. (incl. response to Accreditation Panel)
RB reported that a misunderstanding had occurred resulting in the delay of the response being sent to the Accreditation Panel. This had been rectified and the response had been sent recently. The letter had requested further consideration of the PCs Foundation Application as well as an enquiry as to what needed to be done to obtain the Quality Status.
(b) To further consider preparation for Annual Parish Meeting (SG).
SG reported that she had a positive response from three organisations regarding attendance at the APM (Peter Davison, Police Community Engagement Officer, Stephen Maunder, NCC Trading Standards Officer, and Sonia Miller from Norfolk Healthwatch). A draft agenda for the APM will be prepared soon.

11. To receive reports from District & County Councillors
M.Knowles (NNDC) spoke on the following :- (a) Budget for 2017/18 – council well run – staff pay increases (b) NNDC holds good reserves (c) a press report re sickness levels was incorrect – NNDC has 2nd best record in Norfolk (d) the commercialisation of assets.

12. Police Report /Sect.17 Crime & Disorder Act.
PCSO.Simms reported on the following :- (a) written crime reports are one month behind and cover all Sheringham area parishes; Beeston Regis not presently identifiable and the PCSO will try and obtain these prior to meetings (b) next SNAP meeting will be on 6/4/17 (c) police surgeries will continue on the 3rd Saturday of the month (4pm) (d) thanked SG and CG for their support on Speedwatch.

13. To further consider future use of Daisy Green
Carry forward to the next meeting.

14. To receive update re celebrating the 60th anniversary of BRPC.(RB & RS).
RB reported that arrangements re the concert on 25/5/17 were well in hand and gave members a draft invitation card for consideration. It was agreed that the words “Beeston Regis Parish Council” needed to be more prominent at the top of the card. He had received confirmation of the attendance of N.Lamb MP. Posters and advertisements are in the process of being prepared.

15. To receive Correspondence (not included in agenda items above)
The Clerk reported on the following :-
*Letter from Norfolk ALC re staffing changes and restructuring. The current CEO had left and adverts were appearing for this position. An independent organisation had been formed by qualified experienced clerks and trainers in competition to NALC.
*Information re Hornsea Project Three Windfarm (consultation event on 9/3/17)
*Monthly e-bulletins now started by NNDC to keep people updated.

16. Resolution re Public Participation (comments/other matters)
No comments or other matters.

17. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 12th April, 2017. (7pm)

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