BRPC Minutes May 2017


Minutes of the Annual Parish Council Meeting held on Wednesday, 10th May, 2017 at the Scout HQ., Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright, N.Wright, Mrs.S.Goodwin, C.Goodwin, R.Beckley, and the Clerk. Also present were three members of the public.

1a. Election of Chairman & Declaration of Acceptance of Office.
M.Knowles was elected Chairman (Prop: DT, Sec: GD) and duly signed his Declaration of Acceptance of Office.

1b. Election of Vice-Chair & Declaration of Acceptance of Office.
R.Beckley was elected Vice-Chairman (Prop: MK, Sec: MW) and duly signed his Declaration of Acceptance of Office.

1c. To receive and consider apologies
Apologies were received and accepted from M.Church and M.Roffe. Apologies were also received from Judy Oliver (NCC).

1d. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 12/4/17.
The minutes, which had already been circulated, were accepted as a true record subject to one amendment. The amendment was at item 7, final sentence :- delete NNDC Offices, and insert “Independence Matters”
(Prop: RB, Sec: CG).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £300.36,(net salary),
HMRC £18.60 (tax on salary), T.T.Jones Elect. £117.05 (addtl. light mtce),
W.Runton Scouts £25.00 (hall), P.Bullimore £47.50 (admin exps).
Secret Gardens £130.00 (grass cut).(cheques 101771 – 101777 inclusive)
*** The above payments, scheduled on the agenda, were approved (Prop:DT, Sec: MW). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £7628.52 and A/C 10162140 £7401.30.
(b) To consider request for donation from W.Runton Scouts (Section 137)
RB summarised the situation regarding the funding of the new Scout HQ extension. The Clerk had forwarded emails received from the scout leaders to members. The Chair said that members needed to be satisfied, using Section 137, that the parish would benefit if the PC donated money. RB suggested a condition would be that more community use of the building was allowed. After discussion it was agreed that the PC donates £1,000 using Section 137 powers on completion of the works, and on condition that the building can be used for community purposes.(Prop: RS, Sec: MW) It was further agreed, with the same conditions, that the PC pays 3 years rent in advance (£975) for the hire of the building for meeting purposes. (Prop: DT, Sec: NW). This would be subject to the written agreement by the scouts.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
Nothing to report.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re 9 Affordable Dwellings near Beeston Common.
Nothing further had been received by the Clerk and the Chair stated that he had heard no more news on the matter.
(d) PF/17/0607; Erection of Dwelling from Hanrae Close (Church Lane)
Members had been emailed regarding this application on 27/4/17 and it was noted that it was outside the parish boundary. It was agreed that the PC makes no comment.
(m) To consider PCs responsibilities re the AONB.
No planning matters concerned the AONB.

6. Highways/Footpath matters.
(a) To consider annual street light inspection report by T.T.Jones Electrical
The Clerk reported that following the annual clean and visual inspection by the contractors five lights had been reported as needing “straightening and reconcreting”. The Clerk and DT, who inspected the PC’s assets regularly, inspected these lights and took the view that only one light (adjacent to 28, Caxton Park) needed attention. DT said that those listed in Regis Avenue seemed perfectly OK. It was agreed to ask the contractor to deal with the light opposite 28, Caxton Park. Works associated with the cutting back of foliage was not agreed to as it was the responsibility of the property owners (many of whom had received letters from NCC.Highways Department).

7. Meetings & Conferences (to receive reports and announcements)
The Clerk stated that NALC’s Summer Conference was on 7/7/17 (he hoped to attend). GD reported on the Sheringham Society where a new secretary was required following a resignation at the AGM. RB gave a brief report re the Hooke Charity stating that funds were available for “needy causes”. They had recently agreed to donate to the Scout HQ extension (see 4b).

8. To further consider the renewal of the Norfolk ALC subscription.
Following a talk at the last meeting by a representative of the Norfolk Parish Training Support and a lengthy discussion, it was agreed to join NALC and the newly formed organisation (NPTS). Costs were as follows :- NALC., £202.15 and NPTS, £114.61.
(cheques 101778 and 779). This would be reviewed in the future along with the PC Website which was tied in with the membership of NALC.

9. To consider review of PC Insurance.
RB gave his report and confirmed that the PC should accept the recommendation by Came & Co (Brokers) by renewing with “Inspire” (AXA). Members had received the detailed information and report via email. It was agreed that the PC takes the three year option with Inspire at a cost of £685.55 (Prop: DT, Sec: RS) (cheque no.101780)

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS. (incl. positive response from Accreditation Panel)
As members were now aware, the Clerk confirmed that the PC had been awarded the LCAS Foundation Level. RB requested that the PC proceeds to apply for the Quality Level, a.s.a.p. It was hoped the certificate would be available for a presentation at the
60th Anniversary celebrations on 25th May.
(b) To further consider preparation for Annual Parish Meeting (SG).
SG reported that all was now organised for the APM on 24th May and the three speakers had all confirmed their attendance. Flyers to all householders would be available for delivery approx. one week prior to the meeting and large posters would be placed on the notice boards as well as the website. MW kindly agreed to provide refreshments as in previous years.

11. To receive reports from District & County Councillors
No reports.

12. Police Report /Sect.17 Crime & Disorder Act.
No crime statistics received for PC.

13. To note final recommendations re Electoral Review of North Norfolk.
Members were now well aware that Beeston Regis would be amalgamated with the Runtons and would take effect from 2019.

14. To receive update re celebrating the 60th anniversary of BRPC.(RB & RS)
RB reported that things were going well with invitations to guests going out. The Headmaster had decided that a bar was not appropriate but all other matters were going ahead as planned. Flyers to households would be going out soon with a free concert available to parishioners on a first come first served basis. The Clerk had already received over twenty positive responses. RB hoped to have a detailed programme produced showing the concert split into two halves with school pupils performing in the first half and the Sheringham Shantymen in the second. It was hoped to include the presentation of the LCAS award at the start of the second half with the “village video”, interviewing the PC Chairman etc., being shown in the interval. The Clerk agreed to try and persuade Chris Taylor Photography to produce aerial clips of the village to be included in this video.

15. To receive Correspondence (not included in agenda items above)
No general correspondence received.

16. Resolution re Public Participation (comments/other matters)
A parishioner expressed concerns regarding what he described as the noise and disturbance of helicopters flying over the village. He said helicopters were constantly flying over the parish and not at the correct height. The Chair stated that NNDC had already looked at the situation and the parishioner needed to take this up with the appropriate authorities. Some members had not found the helicopters disturbing.

17. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 14th June, 2017. (APM 24/5 and Concert 25/5/17).

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