BRPC Minutes June 2017


Minutes of the Council Meeting held on Wednesday, 14th June, 2017 at the Scout HQ Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church and M.Roffe. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

1c. To note resignation of member and inform NNDC Electoral Services
Members noted the resignation of Sue Goodwin. The Clerk had notified NNDC Electoral Services and a notice re electors rights to call an election would be placed on the notice board. The Clerk was instructed to write to SG thanking her for all her work, particularly on LCAS and the recent annual parish meeting. Her input at meetings would be missed.

2. To approve the minutes of meeting held 10/5/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: RB).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
C.Allen £80.00, (bus shelter cleaning),P.Bullimore £300.36,(net salary),
HMRC £18.60 (tax on salary), T.T.Jones Elect. £134.63 (addtl. light mtce),
W.Runton Scouts £25.00 (hall), P.Bullimore £63.38 (admin exps).
Secret Gardens £130.00 (grass cut), Cheverton & Sons £105.00 (Concert flyers)
E.Farrow £210.00 (VAS & Daisy Gn mtce), G.W.R.Beckley £127.86 concert ex
Cheverton & Son £40.00 (APM leaflets) (Cheques 101781 – 101791).
*** The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: GD). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £4547.91 and A/C 10162140 £8652.30.
(b) To consider & approve Governance Statement & Accounts to 31/3/17.
Members had all received copies of the accounts and governance statement via email, and a paper copy of the annual return and governance statement was given to members. The Clerk pointed out that the end of year balances (31/3/17) were looking better than last year in spite of all the projects and activities that had taken place.
Members agreed the governance statement and annual return which were to be submitted to the external auditors, and they were duly signed by the Chairman.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/17/0348; Building at Shire Horse Sanctuary, West Runton: permission given.
(b) To consider planning applications received since agenda printed
PF/17/0904; single storey rear extension at 28, Regis Avenue:
It was agreed “no objections” to this application (Prop: MW, Sec: DT).
(c) To receive update re 9 Affordable Dwellings near Beeston Common.
Sad news had been received regarding this project and the planning application had been withdrawn (per Nicola Turner, NNDC Housing Officer and the Planning Dept).
A brief discussion followed regarding the knotweed that had been discovered on site in recent months.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered.

6. Highways/Footpath matters.
(a) To consider future arrangements for Bus Shelter cleaning.
The current contractor would not be continuing this work but had suggested the clerk speaks with Mr.G.Sadler who was prepared to carry out the work on the same basis as before. Members agreed with this suggestion and the Clerk would make the appropriate arrangements. A new Permit to Work, and a Health and Safety Statement, would be issued to the new contractor.
(b) To consider arrangements for another village litter pick.
It was agreed to carry out a village litter pick on Monday, 26th June meeting at the Britons Lane car park at 6.30pm. (RS, CG, MK, RB, NW, and the Clerk said they would attend).
(c) To consider the introduction of a 30mph speed limit on the A149 coast road.
RB attended an informal meeting arranged by Judy Oliver (NCC). Mrs.Oliver, following approaches from parishioners, had agreed to pursue the possibility of a pedestrian crossing adjacent to the bus shelters or reduce the speed limit on the A149.
RB stated that a pedestrian crossing was completely out of the question as the site failed much of the criteria laid down nationally. After discussion it was agreed the Clerk writes to NCC Highways requesting a reduction in the speed limit from 40mph to 30mph between the eastern and western boundaries (railway bridge to Sheringham boundary; Beeston Common) – Prop: DT, Sec: RS.
(d) To note/consider further report by contractors re light in Caxton Park.
The Clerk had received a report from the lighting contractor regarding the light adjacent to 28, Caxton Park which had recently been straightened and re-concreted. They had recommended the column be replaced following their engineers report that it had been subject to a possible “vehicle strike”. The Clerk was asked to make enquiries with the PC’s insurers regarding a possible claim.
(e) To consider quotation for new bus shelter seat.
Members agreed a cost of approx £200 plus E.Farrow’s labour to install a new section of plastic wood in the main bus shelter. (Prop: DT, Sec: MK). The Clerk would instruct E.Farrow to proceed with the work.

7. Meetings & Conferences (to receive reports and announcements)
The following were noted :-
(i) Coastal Forum on 10/7/17 (Field Trip) – RB to attend.
(ii) CPRE’s AGM on 6/7/17 (Norwich) – noted.
(iii) Nfk Coast Conference on 12/7/17 (Blakeney) – noted.
(iv) Meeting with Judy Oliver at Sheringham Library (23/6/17) – noted.
GD gave a brief report re his attendance at the Sheringham Society ( a temporary secretary had been appointed)

8. To consider PC’s outing for parishioners children at Hilltop
RB reported that a provisional date had been agreed with Hilltop (2/9/17) when parishioners children could enjoy the facilities in the afternoon at a cheap rate. It was hoped that councillors would also attend to learn more about the site and any future plans the owners may have.

9. To consider Nth Norfolk Town & Parish Forums letter/report – May 17.
A copy of the letter had been sent to members on 22/5/17. It was agreed to note this but take no further action.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
RB provided a framed copy of the new LCAS certificate to all members and hoped that the PC would press ahead with the quality status level. RB and CG agreed that an annual review was not necessary for all policies and statements.
(b) To consider appointments & arrangements as per standing order 5k :-
(PC representatives, Land & Assets, Insurance, Subscriptions, PC Calendar, Bank mandates, Internal Auditor, and Bank Signatories.
The following was agreed (Prop: DT, Sec: NW) :-
PC Representatives :- Church Field Charity – RB, Hooke Charity – RB, MW, & GD,
Sheringham Society – GD, Police SNAP Meetings – CG, GD.
Land & Assets :- All agreed as in the Asset Register contained in the Annual Accounts – Annual inspection by PC in the autumn; private contractors cover lights.
Insurance :- Complete review carried out annually – recent decision to insure with Inspire (AXA) as recommended by Came & Co.
Subscriptions :- Agreed to contine with NALC, SLCC, and also join NPTS (new).
PC Calendar :- Meetings to continue on 2nd Wednesday of the month (on website)
Bank Mandates :- Agreed Direct Debit to E-on and Standing Order to T.T.Jones.
Internal Auditor :- Agreed to appoint S.Meakin for another year (2017/18)
Bank Signatories :- RB, MR, and new signatory MW.
(c) To review the following :- Health & Safety Policy, Equal Opportunities,
Training, Standing Orders, Complaints Procedure, Transparency Code, Code of Conduct, F.O.I.Act, Disciplinary Procedure, Action Plan 2017/18, Grant Awarding Policy, and Staff Appraisal.
The following were agreed (Prop: RB, Sec: CG) as needing no alteration :-
Health & Safety Policy, Equal Opportunities Policy, Training & Development Policy, Standing Orders, Complaints Procedure, Transparency Code, Code of Conduct, Freedom of Information Act Policy, and Disciplnary Procedure.
The following would be carried forward to the July 2017 meeting for further consideration :-
Action Plan 2017/18, Grant Awarding Policy, and Staff Appraisal Forms.

11. To receive reports from District & County Councillors
M.Knowles (NNDC) reported the following :- (a) The out-turn to 31/3/17 showed a surplus of £671k which would be placed in reserves (b) the resignation of three senior officers and the subsequent review/changes created a saving of approx. £200k.
(d) there is now approx. £2.3m in reserves (d) good investment strategy giving interest of over 6% produced £546k interest during the year (e) following the failed bid (£2m) to the Coastal Communities Fund re the Deep History Coast, £500k from reserves was being used to further this project.

12. Police Report /Sect.17 Crime & Disorder Act.
No report received.
GD reported that the police were no longer supporting Homewatch, and with the lack of interest from people in Regis Avenue he was resigning as co-ordinator and assumed that the group would now fold.

13. To receive report on 60th Anniversary Concert
The Clerk read from a list of “thank you messages” received stating what a good evening it was. The Chair stated that RB did us proud and thanked him for organising the event. Members all agreed and said it was an excellent night. RB and RS referred to the contribution of Chris Taylor Photography in the making of the video and it was agreed to pay him the sum of £100 (Prop: MK, Sec: DT) (cheque 101792). The Clerk was instructed to send Chris Taylor a letter of thanks.

14. To receive Correspondence (not included in agenda items above)
The following was noted :-
Letter of thanks and acceptance of conditions from West Runton Scouts re extension.
Letter from Police explaining changes to reporting crime statistics etc..

15. Resolution re Public Participation (comments/other matters)
CM referred to the discovery of bones on the beach and spoke of his own experiences.
RB announced that he had acquired 2 new websites for Beeston Regis.

16. To confirm date of next meeting & future agenda items.
This was confirmed for Wed.12th July, 2017 (7pm).

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