BRPC Minutes July 2017


Minutes of the Council Meeting held on Wednesday, 12th July, 2017 at the Scout HQ Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, D.Thompson, Mrs.M.Wright, N.Wright,
C.Goodwin, R.Beckley, and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church, G.Dyson, and M.Roffe.
Apologies were also received from Mrs.J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

1c. To receive update re vacancy
NNDC Electoral Services had informed the Clerk that the vacancy could be dealt with by co-option. An advertisement would be placed on the notice boards and on the website.

2. To approve the minutes of meeting held 14/6/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: RS).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £300.36,(net salary),
HMRC £18.60 (tax on salary), S.Meakin £85.00 (internal audit fee),
W.Runton Scouts £25.00 (hall), P.Bullimore £49.58 (admin exps).
Secret Gardens £130.00 (grass cut), NNDC £798.72 (emptying dog bins).
(cheques 101793 – 101800 inclusive).
*** The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: MW). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £4274.20, and A/C 10162140 £8652.30.
(b) To consider renewal of electricity contract with E-on.
Prices had been emailed by E-on earlier in the day and it was agreed to accept their offer price of 14.45p per kwh for a 36 month period. (Prop: DT, Sec: MW) It was noted that this was still cheaper than some prices being offered to other parish councils and BRPC had already budgeted for a small increase in 2017/18.
(c) To consider Qtly. Budget Statement to 30/6/17.
With no significant or unexpected variances between budgeted expenses and actual expenditure, members approved the quarterly budget statement (Prop: RB, Sec: CG)

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
PF/17/0475: Extns at Wood Advent, Church Cl., – permission given.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report – Retain on the agenda.
(d) PF/17/0908; Erectn of Office Building at Hill-Top
Members agreed to “support” this application. (Prop: RB, Sec: NW).
(e) To note/consider Local Green Space Designations for Local Plan.
It was agreed to carry this forward to the next meeting. (consultation date deadline is 11/8/17)
(m) To consider PCs responsibilities re the AONB.
This had been duly considered during planning matters.

6. Highways/Footpath matters.
(a) To note/consider the NCC Highways Partnership Scheme 2018/19
Again Norfolk CC was supporting minor highways schemes on a 50/50 basis for 2018/19. This was noted.
(b) To consider the introduction of a 30mph speed limit on the A149 coast road.
The Clerk had not received a response from NCC Highways re the request to reduce the speed limit on the A149.
(c) To receive update re the damaged light in Caxton Park.
The Clerk reported that he had recently submitted a written claim to Came & Co regarding the damaged light adjacent to 28, Caxton Park. It had taken considerable time to obtain a police reference as only “vague information” had been provided by the PCs electrical contractor.
(d) To receive update re the new bus shelter seat. (main shelter)
The Clerk had no further news.

7. Meetings & Conferences (to receive reports and announcements)
RB reported on his attendance at the Coastal Issues Forum which was a field trip taking in the Bacton/Walcott sandscaping scheme. He provided brochures obtained at the meeting which would be circulated.

8. To further consider the PC’s outing for parishioners children at Hilltop
RB reported that the outing would be on 2nd September, 2017 in the afternoon. The event would be for the age group 8 -14 years and parishioners children would be able to invite a friend. The cost would be at a reduced rate of £10 per child. He hoped members would support the event and take the opportunity to have a look around Hilltop.

9. To consider request for a large garden waste bin at Daisy Green..
A request had been made by a parishioner for a large garden waste bin to be placed on Daisy Green but after discussion it was agreed not to proceed. Members were concerned re contamination of the bin whereby the contractors would not empty it and the fact that it would only benefit a few parishioners.



10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
The following resolution was agreed (Prop: RB, Sec: RS) :-BRPC confirms that it meets all requirements for the Foundation Award and the Quality Award and publishes on its website the following :- Draft minutes, Health & Safety Policy, Equality Policy, Councillor profiles, Community Engagement Policy, Grant Awarding Policy, Evidence of electors contributing to the Annual Parish Meeting, Action Plan, Evidence of Community Engagement, Evidence of helping the community plan for its future. It also confirms that it has :- A scheme of delegation, addressed complaints if received, two-thirds of its councillors stood for election, a printed annual report was distributed to all households and posted on the website, a qualified clerk, a clerk employed according to nationally agreed terms & conditions, a formal appraisal for staff (clerk only), and a Training Policy and record for all staff and councillors
(b) To review the following :- Action Plan 2017/18, Grant Awarding Policy, and Staff Appraisal Forms.
The Action Plan 2017/18 was reviewed and adopted (Prop: RB, Sec: DT)
The Grant Awarding Policy was reviewed and adopted (Prop: RS, Sec: DT)
The Staff Appraisal Forms were reviewed and adopted (Prop: RS, Sec: DT)

11. To receive reports from District & County Councillors
J.Oliver (NCC) reported via email on the following :- (a) very high collection rates for council tax (b) increased opening times for Sheringham Library (c) seeking long term solution for the ditch problems adjacent to the common (d) obtaining support for a Holway Road roundabout and (e) support for pedestrianisation in parts of Sheringham.
M.Knowles (NNDC) spoke briefly re the following :- (a) renewal of the waste contract in 2019 (b) setting up a NNDC lottery (c) report re brown bins waiting list.

12. Police Report /Sect.17 Crime & Disorder Act.
No report received.

13. To receive Correspondence (not included in agenda items above).
Consultation Summary Report re Hornsea Project Three Windfarm
“Your Norfolk” magazine.

14. Resolution re Public Participation (comments/other matters).
No comments/other matters.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 9th August, 2017 – 7pm.
Agenda items to include :- Potholes in Britons Lane (DT).

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