BRPC Minutes September 2017


Minutes of the Council Meeting held on Wednesday, 13th September, 2017 at the Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, R.Smith, G.Dyson, Mrs.M.Wright,
C.Goodwin, R.Beckley, S.Anderson, and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church, D.Thompson, and N.Wright. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

1c. Signing of Declaration of Office by new member.
S.Anderson duly signed his Declaration of Acceptance of Office which was witnessed by the Clerk. His Register of Interest Forms would be returned to NNDC in the next week.

2. To approve the minutes of meeting held 9/8/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: MK, Sec: RS)

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £300.16,(net salary),
HMRC £18.80 (tax on salary), Chevertons £20.00 (printing costs),
W.Runton Scouts £25.00 (hall), P.Bullimore £44.00 (admin exps).
Secret Gardens £195.00 (grass cuts), Weybourne PC £15.00 (computer repr)
E.Farrow £105.00 (tree mtce), Hampshire Flag Co £33.60 (red ensign flag),
Mazars LLP £120.00 (external audit fee). (Cheques 101809 – 819)
*** The above payments, scheduled on the agenda, were approved (Prop: RB, Sec: CG). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £1571.45 and A/C 10162140 £8652.30.
(b) To note External Auditors Report for year to 31/3/17.
The Clerk read the satisfactory report and certificate to members. Copies would be placed on the notice board and website as would be the notice re electors rights regarding obtaining copies of the Annual Return.
(c) To consider request for donation towards upkeep of graveyard.
After discussion it was agreed that a small increase on previous years be paid in the sum of £525 (Prop: MK, Sec: MW) – Cheque 101820 refers.



5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/17/0492; Dwelling for Caretaker at Hilltop; application withdrawn.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
The Clerk had received no further information. Members noted that RB and the Clerk had referred the matter to N.Lamb MP on his recent village tour.
(d) PF/17/1294: To note PC response re extension to 24, Regis Avenue
The decision by members, under the new policy for applications falling outside of normal meetings, was “no objections”. This was noted.
(e) To consider formal consultation on the Hornsea Project Three Windfarm
It was agreed not to make any comment.
(m) To consider PCs responsibilities re the AONB.
No applications considered during meeting.

6. Highways/Footpath matters.
(a) To note/consider the NCC Highways Partnership Scheme 2018/19
Noted and carried forward to the next agenda.
(b) To note update re introduction of a 30mph speed limit on the A149 coast road.
A negative response had been received from NCC Highways. A recent email from S.White stated that the 40mph limit is correct in accordance with the member approved Speed Management Policy. Noted by members and to be removed from agenda.
(c) To receive update re the damaged light in Caxton Park.
The insurance claim had been successful with the sum of £958.47 being received. Members agreed to replace the column and the Clerk was instructed to place this work in the hands of T.T.Jones Electrical Ltd (Prop: RB, Sec: MW).

7. Meetings & Conferences (to receive reports and announcements)
The following was noted :-
CPRE meeting for parish councils (7/11/17 at North Walsham) regarding Housing Targets and Site Allocations for the new Local Plan.
It was also noted that RB, MW, and the Clerk had attended Colin Allen’s funeral.

8. To receive update re the outing for parishioners children at Hilltop
Due to a poor response this event had to be cancelled.

9. To receive update re the Merchant Navy Day on 3/9/17.
The Flag Ceremony had gone very well with a small printed programme provided to over twenty people who had attended, some of whom went to the church service that followed.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
The Grievance Procedure was reviewed and adopted (Prop: GD, Sec: RS). RB stated that a submission regarding Quality Status would be sent to the Accreditation Panel in the near future.
(b) To consider Training
The Clerk suggested various training sessions and the following were agreed :-
New Date Protection Regulations – Aylsham 30/11/17 – Clerk to attend.
Basic Training for Councillors – Aylsham (11th/18Th October) – S.Anderson attending
Social Media Training – Sheringham (19/9/17) – Clerk & RB attending.

11. To receive reports from District & County Councillors
*** M.Knowles (NNDC) spoke about the proposed Holway Road roundabout and hoped BRPC would be able to contribute financially.
*** J.Oliver (NCC) reported via email which was circulated to members. She referred to :- (a) problems with travellers in Cromer & Sheringham (b) trials re the pedestrianisation of parts of Sheringham (c) the Holway Road roundabout (d) contamination in household recycling bins (e) Better Broadband for Norfolk.

12. Police Report /Sect.17 Crime & Disorder Act.
No police report received.

13. To receive Correspondence (not included in agenda items above).
Nothing received.

14. Resolution re Public Participation (comments/other matters).
Prop: SA, Sec: RS – agreed – meeting adjourned – a parishioner remarked on the excellent flag raising ceremony.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wed. 11th October, 2017 – 7pm.

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