BRPC Minutes November 2017


Minutes of the Council Meeting held on Wednesday, 8th November, 2017 at the Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, S.Anderson, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from Mrs.M.Roffe, D.Thompson, and M.Church. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 11/10/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: GD, Sec: MW).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £300.36,(net salary),
HMRC £18.60 (tax on salary), Information Commissioner £35.00 (data protectn)
E.Farrow £90.00 (VAS maintenance), P.Bullimore £47.10 (admin exps).
Secret Gardens £130.00 (grass cuts), LexisNexis £67.60 (council admin. book)
(Cheques 101832 – 101839 inclusive).
*** The above payments, scheduled on the agenda, were approved (Prop: RS, Sec: MW). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £3056.34, and A/C 10162140 £9901.30.
(b) To note next months Budget/Precept discussions
Following receipt of a letter and precept forms from NNDC the Clerk reminded members that it was illegal to vote on next months Budget/Precept proposals if a member was two or more months in arrears with their council tax. Noted.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
Nothing received.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
The Chair & Vice-Chair informed members that a response had been received from N.Lamb MP., enclosing a letter from the Govmt.Minister, regarding the scheduling of the land west of the priory ruins and the affordable housing site. After discussion it was agreed that MK and RB reply to the Ministers letter (Prop: RS, Sec: GD).
(m) To consider PCs responsibilities re the AONB.
There had been nothing to consider on this item.

6. Highways/Footpath matters.
(a) To note/consider the NCC Highways Partnership Scheme 2018/19
The Clerk reminded members that the closing date for applications was in early December. The Chair referred to Judy Oliver’s efforts to solve the clearing and the future maintenance of the drain on the western boundary adjoining Beeston Common.
He wondered if this matter might be referred to S.White (NCC Highways Engineer) for future consideration.
(b) To receive update re the damaged light in Caxton Park.
The Clerk had been informed by the contractor that the new column was being installed next week, and their understanding was that the power supply is being connected by the end of the following week. Noted.
(c) To consider further action re light in Abbey Pk (concerns of a parishioner).
The Chair updated members on the parishioners concerns and read a letter received from her prior to the meeting. The PCs contractors had suggested that (a) a louvre could be fitted; £45 + VAT or (b) this light could be fitted with an individual timer;
£40 + VAT. Other parishioners nearby would need to be consulted if the latter of these two options was to be considered. After discussion it was agreed that the PC pays for a louvre to be fitted (Prop: RB, Sec: RS) and the Clerk would instruct the contractors and write to the parishioner concerned accordingly.

7. Meetings & Conferences (to receive reports and announcements)
The next meeting of the Coastal Issues Forum had been changed to 5th December (NNDC – 10.30am). RB hoped to attend.

8. To consider further action re “Battles Over” – WW1 tribute in November 18.
The Clerk had received a 38 page guide regarding next years celebrations and this had been forwarded to members. A whole list of matters needed to be considered, (insurance cover, emergency services, site management, risk assessment, along with decisions re buying a brazier, playing the last post, and the ringing of the church bells) and it was agreed to form a small group to progress this matter. Members agreed that MK, RB, and RS would deal with this event and report back to the council with their proposals.

9. To consider Parish Forums enquiry re reporting problems with NNDC assets.
An email, from the Nth Norfolk Parish Forum, was read to members enquiring re difficulties reporting asset problems to NNDC. No problems had been experienced and the Clerk would reply to the Forum accordingly.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
No response had been received regarding the LCAS “Quality” application.
(b) To consider another PC questionnaire
RB, had spoken on this matter last month (item 7, Oct.minutes) and asked members to consider a further questionnaire, which would be updated and delivered to all households. This was another matter which needed a small group to progress it, reporting back and seeking council approval as and when necessary. It was agreed that MK, CG, and SA would make up this group.

11. To receive reports from District & County Councillors
J.Oliver (NCC) reported via email on the following (a) County Service Reviews
(b) joining up childrens centres with other services (c) Broadband (d) Business & Intellectual Property Centre (e) GoGoHares (f) Free car parks on Remembrance Sunday (g) update re The Shannocks, Sheringham (h) Police update.
M.Knowles (NNDC) referred to NNDC Budget matters and the introduction of the living wage. A deficit was forecast in the next 2-3 years. He spoke about the police cuts and asked for an information booklet to be circulated to members.

12. Police Report /Sect.17 Crime & Disorder Act & consider news re PCSOs.
No report received. An email from Unison outlined the impact of the loss of the PCSOs. Members agreed not to respond to this email.

13. To receive Correspondence (not included in agenda items above).
No general correspondence received.

14. Resolution re Public Participation (comments/other matters).
Various matters were raised :- (a) Bus stop sign nr. Church Close not visible; Clerk to speak to Saunders Coaches (b) RB had repaired a wooden finger post for FP17 (c) weeds on the railway bridge had been cleared (d) RB gave a brief report on the Hook Charity

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 13th December, 2017 – 7pm.
The Budget/Precept would be on the agenda.

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