BRPC Minutes December 2017


Minutes of the Council Meeting held on Wednesday, 13th December, 2017 at the Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, Mrs.M.Roffe, G.Dyson, Mrs.M.Wright,
N.Wright, C.Goodwin, R.Beckley, S.Anderson, and the Clerk. Also present were two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church and D.Thompson.
Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 8/11/17.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: RB, Sec: MW).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £300.36,(net salary),
HMRC £18.60 (tax on salary), T.T.Jones Elect. £1452.80 (Caxton Pk light),
E.Farrow £142.50 (Daisy Gn mtce), P.Bullimore £47.65 (admin exps).
Suffolk ALC £72.00 (LCAS fee), Weybourne PC £6.30 (paper)
(Cheques 101840 – 101847 inclusive).
*** The above payments, scheduled on the agenda, were approved (Prop: GD, Sec: MR). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £2166.22 and A/C 10162140 £9901.30.
(b) To consider Budget & Precept for 2018-19.
The Clerk reminded members re voting if behind two months or more with their council tax (LG Act 1992). It was agreed to adopt the Clerks working papers and notes as a basis for discussion (Prop: RS, Sec: SA). Projected balances to 31/3/18 came to £8.5k and members agreed with RB that there was no need for an increase in the precept even with extra expenditure for items such as newsletter production, parish questionnaire, and Battles Over celebrations. The Clerk pointed out that the precept for BRPC had been around £12k – £13k as far back as 2008-09. The grant from NNDC for 2018-19 was in the sum of £966 and it was agreed to request a precept of £11,534 giving a total of £12,500 (Prop: RB, Sec: MK). The Chair and Clerk duly signed the NNDC Precept form accordingly.
(c) To note new External Audit arrangements w.e.f. 2017-18.
The Clerk informed members that w.e.f. 2017-18 parish councils with a turnover of
less than £25k can declare themselves exempt from external audit. These PCs will probably have to complete a certificate to forward to the external auditor and also have to minute the fact that the PC is exempt. The Annual Returns will still have to be completed but NOT submitted, unless there is an objection from a parishioner. Noted.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
An email had been received from the agents of Gresham Gravels regarding future plans for their site adjacent to the parish boundary but members did not wish to respond until an official planning application had been received via NNDC.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
No further news.
(d) To note/consider the plans for redeveloping Kingswood.
Information had been received in error from NNDC but as there is no official planning application it was agreed to leave this matter.
(e) To consider creation of a Neighbourhood Plan.
Members had been sent a copy of an email from the Nfk.Coast Partnership on 28/11/17 asking parishes if they were interested in creating a Neighbourhood Plan. It was agreed that the Chair and Clerk attend a Spring Seminar in 2018 to consider this matter further, and report back to members accordingly.
(m) To consider PCs responsibilities re the AONB.
Duly considered.

6. Highways/Footpath matters.
(a) To note/consider the NCC Highways Partnership Scheme 2018/19
The application deadline had been reached and it was agreed to remove this item from the agenda.
(b) To receive update re the damaged light in Caxton Park.
Work had been completed and the light was up and running. Noted.
(c) To receive update re light in Abbey Pk (concerns of a parishioner)
The contractor was still waiting for the part (louvre). Noted.

7. Meetings & Conferences (to receive reports and announcements)
RB reported on his attendance at the Coastal Issues Forum on 5/12/17 and spoke of the time spent discussing windfarm cable routes etc… He also reported that he had attended the Remembrance Day Service laying a wreath on behalf of the PC. The Clerk spoke of his training session re the new General Data Protection Regulations which would be covered at item 10(c).

8. To consider further action re “Battles Over” – WW1 tribute in November 18.
MK, RB, and RS had been appointed to deal with this event and there was a brief discussion regarding the hiring or possible purchase of a brazier. It would seem that the best site for the event in Nov.18 would be the grass area adjacent to the village sign.

9. To consider Parish Forums enquiry re NCC Bus Subsidies
The Chair thought that individuals as well as the PC should respond to the consultation regarding the possible cuts in bus subsidies. Chair/Clerk to respond.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
The Clerk and RB stated that the PC had got to resubmit the application for quality status giving clear links for the Accreditation Panel on how to trace items on the website.
(b) To further consider another PC questionnaire
The Chair stated that he would be discussing this matter further with CG and SA in the new year. A quotation in the sum of £300 had been received from the printers which had been included in next years budget.
(c) To receive report & note new General Data Protection Regulations.
All members had received a report from the Clerk and a copy of a proposed policy and terms of reference for a small committee/group. Members needed to recognise their responsibilities under this new legislation which would come into force in May, 2018. The Clerk hoped to receive more information in the new year from NALC and the SLCC. It was agreed that (a) BRPC recognises its responsibilities and role of the Data Controller and (b) the Clerk is appointed as the Data Protection Officer. (Prop: RS, Sec: RB).

11. To receive reports from District & County Councillors
J.Oliver (NCC) reported via email on the following :- (a) work on the drain/ditch west of Abbey Pk (b) plans for the Splash site (c) the order confirming the Boundary Review; B/Regis and The Runtons (d) NNDC Business Awards (e) N.Nfk Safety Advisory Group (f) Police Budget etc… (g) National Highways Survey (h) Broadband for Norfolk (i) NCC looking for more support workers.
M.Knowles (NNDC) reported on (a) Oil Clubs (b) NNDC fees and charges next year (c) the public not using re-cycling system correctly; not reading leaflets issued (d) a commercialisation plan for NNDC centred around asset management.

12. Police Report /Sect.17 Crime & Disorder Act & consider news re PCSOs.
Only a “Cluster” newsletter received.

13. To receive Correspondence (not included in agenda items above).
(i) NCC “Your Norfolk” magazine (ii) Christmas card from N.Lamb MP.

14. Resolution re Public Participation (comments/other matters).
No comments.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 10th January, 2018. – 7pm.

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