BRPC Minutes February 2018


Minutes of the Council Meeting held on Wednesday, 14th February, 2018 at the Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, R.Smith, D.Thompson, Mrs.M.Wright,
N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were J.Oliver (NCC) and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from S.Anderson, G.Dyson, and M.Church.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 10/1/18.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: RB, Sec: MR).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £300.16,(net salary),
HMRC £18.80 (tax on salary), Morston PC £1.06 (photocopying charges),
P.Bullimore £46.44 (admin exps), Norfolk a2z £50.00 (renew/hosting website),
T.T.Jones Electrical Ltd £54.00 (louvre fitted to light). (Cheqs. 101854 – 860 inc
*** The above payments, scheduled on the agenda, were approved (Prop: DT, Sec: RS). The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £4230.06, and A/C 10162140 £4903.04.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
Nothing received.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report.
(d) To note PC’s responses to NNDC re PF/18/0031 and PF/18/0043.
The PC’s response to NNDC Planning Dept., as consultees, had been “no objections” to the above applications.
(m) To consider PCs responsibilities re the AONB.
This had been duly considered when members looked at PF/18/0031 (above).

6. Highways/Footpath matters.
(a) To consider further inspection of footpaths in the parish.
It was some time ago when members last inspected footpaths and reported back to Norfolk CC and it was agreed to carry out a further inspection a.s.a.p. The Chair would bring all his previous documentation to the next meeting.
The Clerk was asked to contact Network Rail regarding the fence adjacent to the allotments running west from the White House crossing.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following :-
Police SNAP Meeting- Thurs.22/3/18- Community Centre – CG to attend.
Further GDPR Training – Tues 13/3/18 – Northrepps V.Hall – Clerk/Chair attending.
Neighbourhood Plan Workshop – Tues 27/2/18 – Comm.Centre – Clerk/RB attending
*** The Chair and Clerk had attended the NNDC “Paperless Planning System” Review on 13/2/18. The Chair summarised what had been happening todate with this system, now that it had been in operation for a year. Parish Councils were now accepting the paperless system although most people still thought that it was better to refer to paper plans rather than look at them on a small computer screen. There were concerns whereby the “tracking” element of the system did not appear to be working hence no announcements by the Clerk at 5(a) in recent months. On the plus side it will be possible to measure area and length on plans using Adobe Acrobat in future.
Papers from the Review/Workshop will be circulated.

8. To receive update re “Battles Over” – WW1 tribute in November, 2018.
After discussion, and considering the options, it was agreed to purchase a brazier in April at a cost of £360 which was the offer being made by the Queens Pageant Officer. (Prop: DT, Sec: MW). A programme for the early evening events on 11/11/18 would be put together soon.

9. To further consider the purchase of a defibrillator for the village (RB).
RB was proceeding with the purchase of the phone box on behalf of the council for the sum of £1 (cheque 101861). He would report on progress at the next meeting.

10. Local Council Award Scheme & Governance
(a) To receive update re LCAS.
The Clerk and RB had checked that there were clear links on the website for the Accreditation Panel to follow. A new Action Plan for 2018/19, which includes some budget figures, had been produced and as long as this was approved and adopted (see item 10e) the application for “Quality Status” was ready to be submitted.
(b) To receive update re a new PC questionnaire
The Chair spoke of various updates to the old questionnaire and hoped there would be a draft of the new PC questionnaire for members approval soon.
(c) To receive update/consider new General Data Protection Regulations.
The Clerk had sent members a draft GDPR policy, using the NPTS template, for their approval. RS queried the sentence “Procedures are in place……” on page one of the document. Subject to clarification of this sentence members agreed to approve and adopt the BRPC. GDPR Policy. (Prop: RS, Sec: DT).
(d) To consider publication of a welcome/information leaflet for B/Regis.
A draft leaflet had been produced and members were invited to submit comments and/or amendments to CG and RB.
(e) To consider/adopt an Action Plan for 2018/19.
A new Action Plan for the year 2018/19, as referred to in 10a, had been circulated to members, and it was agreed to adopt this plan and publish it on the PC website. (Prop: MK, Sec: MW).

11. To receive reports from District & County Councillors
*** J.Oliver (NCC) reported via email on the following :- (a) Holway Road roundabout (b) update re The Shannocks (c) Sheringham pedestrianisation (d) 600th anniversary of the Paston Letters (e) Fire Service becoming the responsibility of the Police & Crime Commissioner (f) copy letter from NNDC to the Chief Constable re keeping in touch with local communities.
J.Oliver spoke about Genix (support for business) and provided a brochure for circulation.
*** M.Knowles (NNDC) spoke of his attendance at the Overview & Scrutiny Committee and the new political make-up of the council which was becoming very disruptive. NNDC was still working well but for the first time in 7-8 years there would be a small increase in their share of the council tax.

12. Police Report /Sect.17 Crime & Disorder Act.
A recent “Cluster” newsletter had been forwarded to members.

13. To receive Correspondence (not included in agenda items above).
RB reported on the following :-
Deep History Coast survey had been returned to NNDC.
Helicopter flights adjacent to Church Close flying aggregate to Beeston Bump.
Church Flower Festival – ? donation to the PCC (next agenda).

14. Resolution re Public Participation (comments/other matters).
No matters raised.

15. To confirm date of next meeting & future agenda items.
This was confirmed for Wednesday, 14th March, 2018. – 7pm.
A “village litter pick” in April would be placed on the agenda.

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