BRPC Minutes November 2018


MINUTES of the Parish Council Meeting held on Wednesday, 14th November, 2018, at Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, S.Anderson, G.Dyson, N.Wright, Mrs.M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from D.Thompson, M.Roffe, and M.Church. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 10/10/18.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: GD, Sec: SA).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £307.20 (net salary),
HMRC £20.40 (tax on salary), NNDC £823.68 (dog bin emptying)
P.Bullimore £48.69 (admin exps), Secret Gdns £130.00 ((grass cutting),
Weybourne PC £40.00 (re computer), S.Meakin £9.00 (copying paper),
Information Commissioner £40.00 (data protection fee),
Cheverton & Son Ltd £792.40 (WW1 books & invitations),
G.W.Roy Beckley £152.45 (WW1 commem. exps).
*** The above payments, scheduled on the agenda, plus two other payments, were approved (Prop: RS, Sec: MW). (cheques 101928 – 101940). The other payments were as follows :- Cromer & Sheringham Brass Band £25.00 (WW1 commem. Exps) and Army Benev. Fund £310.00 (collection at WW1 event; cash collected & banked).
The reconciled bank balances, as checked and agreed, were as follows :-
A/C 10162132 £2961.51. and A/C 10162140 £12413.94.
(b) To note fixing of Precept & Budget 2019-20 on next agenda.
The Clerk reminded members of one of the most important tasks in the PC’s calendar.
NNDC wants to know the BRPC precept by 21/12/18.
(c) To consider request for a donation to Sheringham TC. (re WW1 commem)
The Clerk read the email from Sheringham TC. After discussion it was agreed that the PC could not spend further money on the WW1 commemoration activities. The main event at Beeston Hall School attracted three times the number originally expected and consequently the costs had increased considerably and the budget overspent. (MK/GD

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/18/1430; Change of use at Sheringham View, Cromer Road – Approved.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
The Clerk had no further news. There was a brief discussion re some development activity on land in the lay-by adjacent to the A149 (the old afford. Housing site).
(d) To note PC’s response re PF/18/1888 (Extn at 222, Cromer Road)
The decision, posted to the NNDC Planning Website, was no objections. – Noted.
(m) To consider PCs responsibilities re the AONB.
There had been nothing to consider on this agenda.

6. Highways/Footpath matters.
(a) To note NCC Highways Partnership Scheme – 2019-20.
With applications closing in a few weeks time members agreed to remove this item from the agenda.
(b) To receive report re maintenance of the area surrounding W/Runton bridge.
RB reported that a small start had been made clearing weeds etc..

The following brief report by the Clerk was noted :-
Britons Lane hedge (east of road) had been cut, pot-holes in Britons Lane, north of stonepits entrance, would be dealt with by NCC Highways, and the fence near the West Runton railway bridge was the responsibility of NCC Highways who would be looking at it as soon as possible.

7. Meetings & Conferences (to receive reports and announcements)
The following verbal reports were received :-
NNDC Local Plan update – MK, NW, and the Clerk had attended and found it informative, with Mark Ashwell (NNDC) the main speaker (consultations to follow)
Hilltop; Opening of new office facilities – RB & CG had attended with RB saying a few words on behalf of the PC.
There were no new announcements.

8. To receive report re “Battles Over” – WW1 tribute held 11/11/18.
The Clerk reported that he had received numerous phone calls, emails, and letters congratulating and thanking the PC for the commemoration event. The Chair again proposed a vote of thanks to RB for all his work on both the event and the booklet.
RB had prepared a complete report in respect of the event and all matters relating to the commemoration. The Chair agreed to write to the Headmaster at Beeston Hall School thanking him and his staff for their input which was considerable on the event day. Members agreed the whole tribute had been a great success.

9. To receive update re defibrillator for the village.
The Clerk informed members that he had dealt directly with the Community Heartbeat Trust a charity set up to help organisations such as parish councils and voluntary groups. He thought that Financial Regulations 11.1(b)(c) needed to be waived as the PC did not have the expertise to compare the many machines available which could range from a few hundred pounds to £2.5k. The defibrillator recommended was the “Lifeline View” which had a ten year warranty and came highly recommended for community use. The total package, which included training, signage, and a lockable 999 system costs £1895 + £25 delivery. The CHT also stated that using their installers (LOL of Leicester), who had vast experience all over the UK, was a good way forward and would cost £200 (experience showed that other electricians charged similar prices). Summarising the Clerk said that the complete job would cost approx. £2,100 and there would be annual revenue costs regarding replacing pads and batteries. Bearing in mind that the Hooke Charity had indicated financial help towards this project members agreed to go ahead and instructed the Clerk to order the Lifeline View defibrillator (Prop: MK, Sec: SA) with LOL of Leicester as the installers. Installation would be in approx. 6 weeks and in the meantime the PC could arrange to clean the phone box.

10. Local Council Award Scheme & Governance
(a) To review the following policies & procedures :- Community Engagement Policy, Equal Opportunities Statement, Grant Awarding Policy, Health & Safety Policy, Training Policy, and Code of Conduct.
Members reviewed and approved the above policies and procedures with one addition to be included in the Community Engagement Policy (Prop: RB, Sec: MK). It was agreed to update the CEP by adding the forthcoming parish questionnaire to this policy.

11. To receive reports from District & County Councillors
J.Oliver (NCC) emailed her report which was circulated to members and referred to the following;- (a) update re The Shannocks (b) update re Splash (c) empty houses policy (d) Big Society Awards (e) NCC Childrens Centres consultation (f) Crime Commissioners consultation (g) Norwich Castle Keep (h) Re-use shops (i) LED Lighting (j) waste charges, and (k) support for patients being discharged from hospital.
M.Knowles (NNDC) stated that he had nothing to add to J.Oliver’s report and spoke briefly re the political situation at NNDC with a leadership challenge approaching.

12. Police Report /Sect.17 Crime & Disorder Act.
“Cluster” newsletters still being received.

13. To receive Correspondence (not included in agenda items above).
There was a brief discussion re an email received regarding “puddles forming” following recent work near the railway crossing – noted.

14. Resolution re Public Participation (comments/other matters).
A parishioner offered another vote of thanks re the WW1 commemoration events.
RB spoke briefly re problems at the railway vehicle crossing.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 12th December, 2018 (7pm).

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