BRPC Draft Minutes December 2018


MINUTES of the Parish Council Meeting held on Wednesday, 12th December, 2018 at Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, Mrs.M.Roffe, G.Dyson, N.Wright,
Mrs.M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were J.Oliver (NCC), and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from D.Thompson, S.Anderson, and M.Church

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 14/11/18.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: GD, Sec: CG).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £307.20 (net salary),
HMRC £20.40 (tax on salary), G.W.R.Beckley £35.00 (WW1 comm. exps)
P.Bullimore £46.44 (admin exps), Cheverton & Son Ltd £36.00 (programmes)
*** The above payments, scheduled on the agenda, plus two other payments, were approved (Prop: RS, Sec: MR). The other payments were as follows :- E.Farrow £195.00 (work at Daisy Gn. and moving grit bin) and W.Peverill £120.00 (clearing weeds etc at A149 railway bridge). (cheques 101941 – 948 incl). The reconciled bank balances, as checked and agreed, were as follows :- A/C 10162132 £685.46 and
A/C 10162140 £12,413.96.
(b) To consider Budget & Precept for 2019-20
The Clerk read the letter from NNDC which gave the following information (a) the deadline for returning a completed precept form was 21/12/18 (b) members cannot vote on the precept if they are two or more months behind with their council tax payments (c) NNDC will be giving £879 in 2019/20 for the Local Council Tax Support Scheme, and (d) reminder re parish council elections in May, 2019 the costs of which will fall on the parish council. It was agreed that the clerks notes and draft working papers be accepted as a basis for discussion (Prop: RS, Sec: RB). The Clerk reminded members of the projected balance at March, 2019 (£10.8k) which was up on last year and suggested that even with the cost of elections and other forthcoming projects (already earmarked in reserves) there was no need to increase the precept. There had been an announcement in the past 48 hours that clerks pay would increase by approx. 2% w.e.f. April, 2019 but this increase was not significant. RB stated that he had studied the figures and agreed with the Clerk that there was no need to increase the precept. Members accepted this and it was agreed that the precept be £11,121 which with the grant (£879), would total £12,000 (Prop: RS, Sec: MW). It was noted that this was still at the level of some ten years ago and the parish council was reaping the benefits of installing LED lighting and spending wisely. The Clerk was thanked by members for producing the working papers and draft budget. The Chair and Clerk duly signed the NNDC Precept Form

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/18/1888; Extension at 222, Cromer Rd – Application withdrawn.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report.
(d) To consider development activity on land adjacent to A149 lay-by.
The Chair summarised the situation stating that a local builder was using the land as a storage yard. Permission had been granted by Historic England and the Chair was currently trying to obtain a copy of this consent order. (the land was scheduled under the Ancient Monuments and Archaeological Areas Act). The matter had also been referred to the Planning Department at NNDC. Members agreed that the Chair reports back to the PC when he has further updates.
(e) PF/18/2170; Erection of extensions & garage; 57, Regis Avenue
Members had no objections to this application (Prop: GD, Sec: NW).
(m) To consider PCs responsibilities re the AONB.
This had been duly considered at 5e.

6. Highways/Footpath matters.
(a) To receive update re maintenance of the area surrounding W/Runton bridge.
RB informed members that he and a contractor had started tidying the bridge by removing the weeds, brambles, etc..that were encroaching on to the path and highway.

RS briefly updated members on the planting of the poppy seeds that had been planted which were given to parish councils to commemorate the end of WW1.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.
RB reported on the Kingswood Centre Liaison Meeting. He stated that there were no long term plans in the pipeline although the Noise Management Policy was being reviewed next Spring.

8. To consider Norfolk CC’s Budget consultation.
The PC agreed not to respond as a corporate body and left individuals to respond if they wished to do so.

9. To receive update re defibrillator for the village.
The order for the defibrillator had been received by the Community Heartbeat Trust and hopefully the equipment would be installed in the new year – Noted.

10. Local Council Award Scheme & Governance
(a) To review the following procedures :- Disciplinary Procedure (staff), Grievance Procedure (staff), Complaints Procedure (public), and Planning Application Procedure.
The above procedures, as listed on the agenda, were reviewed and approved without need for amendment (Prop: RB, Sec: MK).

11. To receive reports from District & County Councillors
J.Oliver (NCC) reported on the following :- (a) higher profile enforcement regarding environmental health matters (b) NCC still awaiting Government settlement figures for Budget purposes (c) defibrillators have been installed at 20 re-cycling centres (d) NCC now consulting on the western link ring road (e) awards from the Big Society Fund held at Little Theatre recently (f) possible extension to the Sheringham Re-cycling cenre – J.Oliver invited questions from members.
M.Knowles (NNDC) had nothing to add to J.Oliver’s report.

12. Police Report /Sect.17 Crime & Disorder Act.
A “Cluster” newsletter was received last month.

13. To receive Correspondence (not included in agenda items above).
The Clerk reported on the following :- (a) further emails and letter received congratulating the PC on the recent WW1 commemoration event and booklet. (b) copy of NCC “Your Norfolk” magazine (c) Christmas card from N.Lamb MP.

14. Resolution re Public Participation (comments/other matters).
The PC was congratulated on the WW1 event and the past year.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 9th January, 2019. (7pm)

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