BRPC Minutes February 2019

BEESTON REGIS PARISH COUNCIL

MINUTES of the Parish Council Meeting held on Wednesday, 13th February, 2019 at Scout HQ, Cromer Rd., Beeston Regis – 7pm.

Present: M.Knowles (Chair), R.Smith, Mrs.M.Roffe, S.Anderson, G.Dyson, N.Wright, Mrs.M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were
J.Oliver (NCC) and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from D.Thompson and M.Church.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 9/1/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: GD, Sec: RS).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £307.20 (net salary),
HMRC £20.40 (tax on salary), P.Bullimore £42.96 (clerks exps).
Secret Gardens £120.00 (sign cleaning), Norfolk a2z £80.00 (domain site),
Morston PC £11.18 (photocopying).
*** The above payments, as scheduled on the agenda, were approved (Prop: MR, Sec: RS). (Cheques 101956 – 101962 incl.). The reconciled bank balances, as checked and agreed, were as follows :- A/C 10162132 £3,621.75 and A/C 10162140 £7,419.27.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
PF/18/2170; Extns & double garage at 57, Regis Avenue – Approved – Noted.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report
(d) To further consider development activity on land adjacent to A149 layby
The Chair stated that he had still not received a reply from the Planning Department. He expressed his concerns re the delay and referred to a meeting at NNDC earlier that day (Overview & Scrutiny Committee) when members had negative comments regarding the Planning Enforcement Section.
(e) To note PC’s response to PF/18/2310; Dwelling at 85, Church Lane.
The response was to make “no comment” – Noted.
(f) PO/18/2330; Access re dwelling at Rosewood, Sheringwood.
It was agreed to support this application (Prop: MW, Sec: SA).

(g) To consider pre-application letter re extension to Quarry.
A letter had been received from Norfolk Gravel regarding the extension of the quarry eastwards (situated mainly in Aylmerton) advising the PC that a formal application was being submitted to Norfolk CC. The Chair summarised the letter and having spoken with the consultants had agreed there was little point in them attending a PC meeting as members main concerns regarded the use of Britons Lane. It was hoped that improvements to signage (new direction signs to Beeston Regis being placed at the proposed new Holway Rd/A148 roundabout) would help alleviate the problems of too much traffic using Britons Lane in the future.
(m) To consider PCs responsibilities re the AONB.
Duly considered during 5f.

6. Highways/Footpath matters.
(a) To receive update re maintenance of the area surrounding W/Runton bridge.
RB reported that progress had been made but was now halted and awaiting better weather conditions to complete the work.
(b) To consider litter-pick and the Big British Spring Clean (MR)
MR reported the need to carry out another village litter pick and to tidy up the parish in conjunction with the Big British Spring Clean which was running for one month from late March. It was agreed to register the PCs intentions on the BBSC website and fix a date for the work at the next meeting.
(c) To consider further flower borders & shrubs in the parish (RS)
RS requested members consider further flower borders and shrubs in the parish. It was noted that there would be ongoing maintenance for any such projects and NCC Highways Dept. would have to be consulted when using verges, particularly near road junctions. Members agreed that RS reports back with further proposals at the next meeting

7. Meetings & Conferences (to receive reports and announcements)
*** The Clerk announced the following :-
NNDC – Information evening re Elections (4/3/19) – Chair and Clerk to attend.
Deep History Coast Open Event (6/3/19 – Trimingham V.Hall) – MK & RB to attend
*** Reports received re the following :-
CG reported on a SNAP meeting which was poorly attended. Police priorities would be speedwatches and Sheringham Primary School parking problems.
RB reported on a WW2 Group meeting – he had not attended and was concerned with celebrations clashing with other events in the town.
RB reported on Church Close residents being invited to meet with the NT re covenants on the caravan park.

8. To consider response to the study re open spaces, sport, and recreation
Many of the questions in this study did not apply to small parishes and members agreed the Chair and Clerk respond on behalf of the PC.

9. To receive update re defibrillator for the village.
The Clerk reported that he had been informed that the defibrillator would be installed on 25/2/19. Payment was requested in advance and the Chair authorised the Clerk to send a cheque in the sum of £2,120 to the Community Heartbeat Trust. A cheque had also been received from the Hooke Charity in the sum of £1,895 as a donation towards this equipment. These transactions were approved by members (Prop: RS, Sec: SA).(Cheque 101955 refers) The Chair had signed the Hosting and Managing agreements with the Community Heartbeat Trust since the last meeting which passed all responsibility to the CHT for such things as procedures, policies, insurance, health & safety, training, ambulance service liaison, quality standards, etc.. The only commitment from the PC was to carry out regular weekly checks on the equipment and reporting this via the CHT WebNos Governance System. Members agreed that SA would take on these duties. The Clerk would be pressing the CHT for a training/awareness session in the near future.

10. Local Council Award Scheme & Governance
(a) To further consider the BRPC Action Plan 2019/20.
RB and the Clerk had drafted a new action plan for 2019/20 and forwarded this to members for consideration. There being no amendments or additions it was approved and adopted by the PC (Prop: RB, Sec: MK).
(b) To consider next Newsletter.
The Chair stated that he hoped to complete this by the end of February/early March. Members were invited to contribute to this which would contain articles regarding the forthcoming PC election, a defibrillator update, and a note regarding the 2019/20 precept. (no increase for PC element of the council tax).
(c) To further consider a parish questionnaire.
It was agreed to carry this matter forward and possibly carry out the exercise in the spring.
(d) To note/consider the PC elections in May, 2019.
The Clerk reminded members of the notable dates leading up to the PC elections and stated that parishioners should be made aware of the procedures and encouraged to stand as parish councillors. He would be obtaining a quantity of nomination forms and guidance notes from NNDC Electoral Services very soon and hoped members might be able to progress this matter at the March meeting. An informal “meet the parish council” session would be held prior to this meeting hoping that parishioners would attend and become interested in being nominated. The session would be well publicised via the newsletter, website, and notice boards. The Clerk reminded members that at least 8 of the 11 vacancies needed to be filled in order that the PC retains its LCAS “Quality” status and continues to use GPOC (General Power of Competence).

11. To receive reports from District & County Councillors.
J.Oliver (NCC) reported via email on the following :- (a) Sheringham Primary School parking problems (b) update re the Holway Road roundabout (c) Food & Catering courses being held in March and July (d) NNDC website “events page” (e) report on NCC Highways gritting. JO also reported verbally on the Sheringham Chamber of Trade contacting the EDP re the “Shannocks situation” and the extending of the platform at Sheringham railway station.

12. Police Report /Sect.17 Crime & Disorder Act. – Cluster newsletter received.

13. To receive Correspondence (not included in agenda items above).
Letter from NNDC re Holway Rd roundabout (application to the LEP). The Chair had written a further letter of support to NCC and NNDC. J.Oliver (NCC) updated members following NNDCs leaders letter.
14. Resolution re Public Participation (comments/other matters).
No comments or other matters.

15. To confirm date of next meeting.
The following were agreed :-
Wed. 20th March – next PC meeting + informal session for parishioners re election.
Wed. 10th April – ANNUAL PARISH meeting. – followed by PC meeting.
Wed. 15th May – Annual COUNCIL meeting – first meeting of NEW council

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