BRPC Minutes March 2019

BEESTON REGIS PARISH COUNCIL

MINUTES of the Parish Council Meeting held on Wednesday, 20th March, 2019 at Scout HQ, Cromer Rd., Beeston Regis – 7pm.

There was an informal “MEET THE PARISH COUNCIL” session at 6.30pm.

Present: M.Knowles (Chair), Mrs.M.Roffe, R.Smith, D.Thompson, S.Anderson, G.Dyson, Mrs.M.Wright, N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were J.Oliver (NCC) and two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Church.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 13/2/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: GD, Sec: RS).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £307.20 (net salary),
HMRC £20.40 (tax on salary), P.Bullimore £43.54 (clerks exps).
*** The above payments, as scheduled on the agenda, were approved (Prop: DT, Sec: MW). (Cheques 101963 – 101966 incl.). The reconciled bank balances, as checked and agreed, were as follows :- A/C 10162132 £2839.71 and A/C 10162140 £7419.27.

**Members noted that following the receipt of the 2019/20 council tax bills the parish element was showing a reduction of -5.5%.

(b) To consider request for financial assistance from the Scout Group.
RB reported that this request related to the St.Georges Day Parade. After discussion it was agreed to support RB’s suggestion and support the group by funding the printing of the programmes (approx.£80) – (Prop: MW, Sec: MK).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/18/1474; New Building at Laburnum Pk., West Runton – Approved.
PF/18/2310; New dwelling at 85, Church Lane, Sheringham – Refused.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re Affordable Housing.
Nothing further to report.
(d) To further consider development activity on land adjacent to A149 lay-by.
The Chair apologised to members as he had still not received a reply from the Planning Enforcement Section at NNDC.
(e) PF/19/0285; Extensions at 222, Cromer Road.
This was a revised application and members agreed to make no comment. (Prop: MK, Sec: RB).
(f) To note PCs response re PF/19/0233; 29, Britons Lane.
The PC’s response, which was posted online, was to support this application – Noted.
(g) To note NNDCs Consultation on First Draft Local Plan
Members had all been sent a reminder by NNDC with their recently received council tax bills. The consultation would run from 7/5/19 – 19/6/19 with various drop-in events being held. The nearest drop-in event was at Sheringham Community Centre on 7/5/19. This matter would be carried forward to the May meeting following this event.
(m) To consider PCs responsibilities re the AONB.
Nothing to consider.

6. Highways/Footpath matters.
(a) To receive update re maintenance of the area surrounding W/Runton bridge.
RB had nothing further to report.
(b) To further consider litter-pick and the Big British Spring Clean (MR)
It was agreed to have the village litter-pick on Thursday, 11th April commencing at 6.15pm. This would coincide with the Big British Spring Clean running from 22/3/19 to 23/4/19. Members agreed to meet in the Britons Lane car park.
(c) To further consider further flower borders & shrubs in the parish (RS)
Referring to the grass areas on the A149, in front of the shop and garage, it was agreed that NCC Highways were unlikely to give permission for any planting as it might compromise motorists visibility at the Britons Lane junction. Many utility service covers were also situated on these sites. RS enquired as to whether members might support a small war memorial (i.e. an engraved granite stone with a small flower bed surrounding it) on the grass west of the Britons Lane junction currently maintained by Victory Housing Association. The Clerk was asked to make enquiries regarding land ownership and obtain some initial thoughts from the VHA.

7. Meetings & Conferences (to receive reports and announcements)
*** The Clerk announced the following :-
Cromer Shoal Chalk Bed – Drop-in event on 30/3/19 (Sheringham Masonic Centre)
*** Brief Reports on the following were noted :-
Coastal Forum 12/3/19 – MK & RB attended – discussions re Bacton Sand Project.
NNDC Elections Meeting 4/3/19 – MK & Clerk attended – Briefing re elections.
Church Field Trustees – RB attended – minutes to be circulated.
Deep History Coast Event – MK, RB, & RS attended – booklet for circulation.

8. To note completion of Annual Staff Appraisal
The Chair had interviewed the Clerk and carried out this appraisal. It being a satisfactory appraisal the relevant forms were completed and filed in accordance with recognised procedure.

9. To receive update re defibrillator for the village.
The installation had been carried out earlier in the day with the engineer placing a “Not Registered” poster on the equipment. SA would be registering the defibrillator on the WebNos Governance System and after 2 – 3 days it was hoped it would go “live” with the Ambulance Service and other parties being aware of the site/equipment. The Training/Awareness evening would take place on 27/3/19 at 7pm with refreshments being served from approx. 6.30pm.

10. Local Council Award Scheme & Governance
(a) To further consider a parish questionnaire.
This would be carried forward to next months meeting.
(b) To further note/consider the PC elections in May, 2019.
The Clerk reminded members of the timetable for the PC elections and it was agreed that those who wished to complete their nomination papers would stay behind after this evenings meeting to carry out this exercise. The Clerk had already made an appointment with NNDC Electoral Services to hand in the nomination papers in bulk to make checking and validation easier.

11. To receive reports from District & County Councillors
*** J.Oliver (NCC) reported via email on the following :- (a) Deep History Coast update (b) Cromer Tennis Club project (c) Splash Project update (d) proposed Holway Road roundabout (e) Local Elections (f) NCC Cabinet system starting soon.
*** M.Knowles (NNDC) had nothing to add to J.Olivers report.

12. Police Report /Sect.17 Crime & Disorder Act.
A recent “Cluster” newsletter had been emailed to members. Concerns were expressed regarding not knowing about crime in the parish.

13. To receive Correspondence (not included in agenda items above).
Nothing received.

14. Resolution re Public Participation (comments/other matters).
A parishioner reported on crimes occurring near the Priory Ruins (a) pensioner being assaulted by youths (b) swan from the nearby pond being shot. This reinforced members concerns as discussed at item 12.

15. To confirm date of next meeting.
The revised dates were agreed as follows :-
27/3/19 – Defibrillator Training evening
17/4/19 – Annual PARISH meeting followed by Council meeting.
15/5/19 – Annual COUNCIL meeting (first meeting of “new” council)(Elect Chair)

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