BRPC Minutes May 2019


MINUTES of the Annual Parish Council Meeting held on Wednesday, 15th May, 2019, at the Scout HQ, Cromer Rd., Beeston Regis. – (7pm)

Present: M.Knowles (Chair), R.Smith, M.Roffe, D.Thompson, S.Anderson, S.Kent, G.Dyson, M.Wright, N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were J.Oliver (NCC), and three members of the public.

Members completed and signed their Declaration of Acceptance of Office prior to the meeting.


1a. To elect Chairman and signing of Declaration of Acceptance of Office
Mike Knowles was elected as Chair (Prop: MW, Sec: DT) and duly signed his Declaration of Acceptance of Office as Chairman.

1b To elect Vice-Chair and signing of Declaration of Acceptance of Office
Roy Beckley was elected as Vice-Chair (Prop: MR, Sec: MK) and duly signed his Declaration of Acceptance of Office as Vice-Chairman.

1c. To receive and consider apologies
All members were present. Apologies were received from S.Butikofer (NNDC).

1d. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 17/4/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: RB, Sec: SA).

3 . Public Participation (requests to speak on agenda items)
Two members of the public had attended to talk on a non-agenda item and the Chair invited them to speak to avoid them waiting til the end of the meeting at item 14.
They asked members why the various gates and accesses to the caravan park had been blocked off recently as they had used the land for many years. The Chair explained that there were no public rights of way across the caravan park to the coast path with the nearest being at West Runton to the east and the public footpath to the west of the site (running north/south from the railway crossing and old gatekeepers house to the cliff edge). Following a brief discussion the two members of the public left the meeting.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £316.40 (net salary),
HMRC £11.20 (tax on salary), P.Bullimore £49.92 (clerks exps)
Came & Co £719.18 (annual insurance), Morston PC £5.89 (copying)
Secret Gdns £130.00 (grass cutting)
*** The above payments, as scheduled on the agenda, plus two other payments, were approved. (Prop: DT, Sec: NW). The “other” payments were as follows :- £66.00 payable to E.Farrow for VAS maintenance and £80.00 payable to West Runton Scout Group as a donation towards the programmes for the St.Georges Day Parade. The reconciled bank balances, as checked and agreed, were as follows :- A/C 10162132 £823.73 and A/C 10162140 £7,423.65. – Noted.
(b) To consider renewal of Annual Insurance
RB gave a verbal report stating that he had reviewed the insurance and it was OK for BRPC purposes and was the final year of a three year agreement (Inspire via Came & Co). It was agreed to accept the quotation and the Clerk was instructed to renew the insurance (Prop: RB, Sec: DT).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
Nothing received.
(b) To consider planning applications received since agenda printed
PF/19/0743; Rear extension at 82, Beeston Common (in Sheringham).
It was agreed to make no comment but express concerns that part of the application was not on the website. (Prop: DT, Sec: RB)
(c) To receive update re Affordable Housing.
Nothing further to report.
(d) To further consider development activity on land adjac A149 lay-by.
There was still no reply from NNDC Planning Dept – Carry forward to next agenda.
(e) PO/19/0711; Replacement dwelling (access only) at Rosewood, Sheringwood
It was agreed no objections to this application subject to any new development complying with the objectives and policies of both the Norfolk Coast AONB Management Plan 2014/19 and any subsequent plans, and the emerging NNDC Local Plan 2016/36. (Prop: RB, Sec: CG).
(f) To consider consultation on NNDCs draft new Local Plan.
Members still had the opportunity to attend one of the NNDC drop-in events before the closing date of 19/6/19. More thought was needed as to whether the PC needed to suggest any land as possible small housing sites and it was agreed to carry this matter forward to the next meeting.
(m) To consider PCs responsibilities re the AONB.
Duly considered at 5(e).

6. Highways/Footpath matters.
(a) To receive update re maintenance of the area surrounding W/Runton bridge.
This small project was complete and could be removed from the agenda.
(b) To receive report re leaning tree adjacent to Priory Close.
The NNDC Tree Officer had inspected the tree and had stated that it had been like this for a considerable time. He asked that the PC just monitor the situation. This would now be removed from the agenda.
(c) To further consider memorial, flower borders, & shrubs in the parish (RS)
RS reported that his project, which was to include a small stone memorial, would cost in the region of £2.5k. It was queried whether another memorial was required with one already in the Church and in Sheringham. It was pointed out that it would be good for parishioners and visitors who did not visit the church, although there was no current budget provision for such a project. The Chair suggested that more detail and thought was required before considering this further and it was agreed that RS reports back to a future meeting with plans, costs, and expanded proposals.
(d) To consider village logo on Bus Shelter (CG)
After discussion CG was asked to get further quotations for the signage.

7. Meetings & Conferences (to receive reports and announcements)
Parish Paths Seminar – 29/5/19 at North Walsham (MK, RS, and the Clerk to attend)

8. To consider next newsletter
The Chair would be publishing a newsletter a.s.a.p. which would contain his annual report and a summary of the income and expenditure account for the year 31/3/19. An item regarding the defibrillator, and its use, was also required. (see next item).

9. To receive update re defibrillator for the village
RS confirmed that the ambulance service had got the correct code and the story of a wrong code being issued, following an incident in April, would remain a mystery. Following enquiries members have been informed that it is vital that a person attending a patient with a suspected cardiac arrest phones 999 at the scene and not go to the defibrillator unless instructed by the operator. Further information was to be put together for inclusion in the newsletter.

10. Local Council Award Scheme & Governance
(a) To further consider a parish questionnaire.
Carried forward to next agenda.
(b) To confirm elegibility & re-adopt the General Power of Competence
It was agreed that BRPC meets the criteria for the GPOC as prescribed by the Secretary of State (two thirds elected members plus a qualified clerk) and it was agreed to re-adopt the General Power of Competence (Prop: MK, Sec: DT).
(c) To consider further training requirements (new member etc)
It was agreed that the new member (SK), accompanied by MR, would attend the basic training course organised by Overstrand PC on 24/6/19.
(d) To revisit the General Data Protection Regulations
There was a brief discussion and reminder to members regarding the new GDPR regs.
(e) To consider appointments & arrangements as per standing order 5(k).
The following were agreed (Prop: RS, Sec: MR) :-
*** Appointments to outside bodies: Church Field Trustees – RB, Hooke Charity – MW, GD, RB, Sheringham Soc. – GD, Police SNAP meetings – CG, GD, NNDC Planning Committee attendance – as appointed.
*** Land & Asset Inspection: PC inspection in the autumn (contractor for lights)
*** Subscriptions: NALC and NPTS
*** PC Calendar: continue with 2nd Wednesday of the month.
*** Bank Mandates: Direct Debit to E-on and Standing Order (£25.11) to T.T.Jones
*** Internal Auditor: Re-appoint Mr.S.Meakin for 2019/20.
*** Bank Signatories: RB, MR, MW. (2 from 3 to sign).

11. To receive reports from District & County Councillors
J.Oliver’s report referred to the following :- (a) NCC gone to Cabinet System (b) JO re-appointed Chair of Pension Funds Committee (c) update re female pensions for those born in the 1950s (d) climate change (e) Parish Paths Seminar (f) verge cutting plans (g) protection of wild life (h) water awareness week (i) library link.
** J.Oliver also spoke about the disappointment re the negative answer for funding from LEP for the proposed Holway Rd roundabout and expanded on the financial disadvantages for some females following the changing of their entitlement date (c).

12. Police Report /Sect.17 Crime & Disorder Act.
A “Cluster” newsletter had been received.

13. To receive Correspondence (not included in agenda items above).
No general correspondence.

14. Resolution re Public Participation (comments/other matters).
A parishioner reported damaged fencing on the West Runton railway bridge.
RB said he would inspect and report back.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 12th June, 2019. – 7pm.
(J.Oliver offered her apologies for this meeting).

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