BRPC Minutes September 2019

BEESTON REGIS PARISH COUNCIL

MINUTES of the Parish Council Meeting held on Wednesday, 11th September, 2019 at Scout HQ, Cromer Rd., Beeston Regis. – (7pm)

Present: M.Knowles (Chair), R.Smith, D.Thompson, G.Dyson, M.Wright, N.Wright, C.Goodwin, R.Beckley, S.Kent, and the Clerk. Also present was one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Roffe and S.Anderson. Apologies were also received from J.Oliver (NCC) and S.Butikofer (NNDC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 14/8/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: RS).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £316.40 (net salary),
HMRC £11.20 (tax on salary), P.Bullimore £44.20 (clerks exps)
Secret Gdns £130.00 (grass cutting) NNDC £864.96 (dog bin emptying 2019/20)
**** The above payments, as scheduled on the agenda, plus two other payments, were approved (Prop: GD, Sec: DT). The “other” payments were as follows :- E.Farrow £40.00 (repair of bench) and Cheverton & Son Ltd £20.00 (Merchant Navy Day programmes). (cheques 102011 – 102018). The reconciled bank balances were as follows :- A/C 10162132 £2067.43, and A/C 10162140 £8429.47. The Clerk reminded members that the first half years precept was due at the end of the month.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
Nothing received.
(b) To consider planning applications received since agenda printed
None received.
(c) To receive update re development activity on land adjacent to lay-by.
S.Butikofer had reported to the Clerk that the sites past history (very varied) makes the current activity very difficult to dispute. NNDC Planning Dept, liaising with Historic England, concluded that there was no extra detrimental effect on the land compared to previous uses. Whilst still looking at the situation SB thought it unlikely that there would be any further action. This was noted by members and it was agreed that the matter be removed from the agenda.

(d) PF/19/1315; Dwelling; Land to rear of 4, Meadow Cottages.
The Clerk reminded members of the past history of the site :- PF/11/1070; NNDC refusal, PC objected, but won on appeal. PF/18/0096; application withdrawn. PF/19/1315; current application. The Chair summarised the situation and after discussion it was agreed that whilst a previous application (PF/11/1070) was allowed on appeal BRPC maintain their objection as before that this development is out of keeping with the area and is cramped. If NNDC are minded to approve this application, in addition to the conditions imposed by the Inspector under appeal ref. APP/Y2620/A/12/2169133, notice should be taken of the advice given by Norfolk County Council, Community & Environment Services under ref. 9/1/19/1315 of 2/9/19 and English Heritage, ref. PO1103770. (Prop: RB, Sec: RS).
(m) To consider PCs responsibilities re the AONB.
Nothing to consider.

6. Highways/Footpath matters.
(a) To further consider memorial & flower borders, adjacent to bus shelter
RS reported that NNDC had informed him that a grant from the Armed Forces Covenants was likely to be approved and he was currently looking for assistance from a stonemason. Both he and RB had been in touch with Victory Housing regarding the land, immediately south of the main bus shelter, but as yet had received no reply. The possibility of acquiring this land, and maintaining it along with the proposed memorial, was also discussed.
(b) To receive update re village logo on Bus Shelter
Permission for the logo had been obtained from NCC Highways Dept and RB was now liaising with Graphic Edge. RB showed a piece of the material that was being proposed be used for the signage and a good example of the finished item could be seen at the architects office in St.Peter Road, Sheringham. It was agreed that RB instructs Graphic Edge of Sheringham to proceed.
(c) To consider project from NCC local members highways fund. (Britons Lane)
In the absence of J.Oliver (NCC) this matter was carried forward to the next agenda.
(d) To note/consider NCC Highways Partnership Scheme for 2020/21
Carried forward to the next agenda.
(e) To receive update re Electrical Inspection & Testing of Street Lights
RB had received a reply from T.T.Jones Electrical regarding the legislation and responsibilities of parish councils. Norfolk CC inspected and tested lights every 6 years and it was established practice. Based on this information it was agreed that the PC starts a 6 year programme commencing in 2020/21 whereby all street lights are inspected and tested. RB would instruct T.T.Jones Electrical to commence work after 1st April, 2020 and ask if the price would still be £9.90 per unit. (Prop: RB, Sec: MK).

7. Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.
Members received reports on the following :-
Nfk Coast Partnership – Dark Skies Event (6/9/19) – attended by MK and MW in Cley who found it to be a very informative and interesting event. MK and GD would be attending another similar event in Sheringham on 20/9/19.
Merchant Navy Day Ceremony – 1/9/19 – Beeston Regis Church – a few members attended the short ceremony organised by RB, with the flag raised by a parishioner who had served in the Merchant Navy.

8. To receive update re celebrations for “VE Day 75” in 2020.
RB, representing BRPC on the working group, would report to the next PC meeting after the next working group meeting.

9. To receive report re Beeston Regis Family Adventure Afternoon.
RB and the Clerk had attended what was a very enjoyable event with 15 local youngsters taking part under the supervision of the Hilltop staff. Many emails had been received thanking the PC for organising the adventure afternoon.

10. Local Council Award Scheme & Governance
(a) To further consider a parish questionnaire.
The working groups draft questionnaire had been circulated to members and it was duly approved along with an additional page (page 11) which would be included on topical matters such as the Holway Road roundabout and the pedestrianisation of Sheringham (Prop: RS, Sec: SK). All the printing, packaging, and cellophane envelopes would be provided by Chevertons at an approx. cost of £405. This was slightly over budget but could be offset with savings on the printing costs of the PC newsletters which were still produced in-house. The programme agreed was as follows :- (a) all packaged questionnaires to be received from printers next week; around 19th Sept (b) delivery of packages to all households to take place during the weekend 21st/22nd Sept. by councillors (c) pick-up of completed questionnaires on 5th/6th October. (Prop: NW, Sec: DT). Members hoped for a good response from parishioners.
(b) To review the following :- (i) Communication & Community Engagement Policy (ii) Equal Opportunities Policy (iii) Grant Awarding Policy.
All the above were reviewed, approved, and adopted for a further year (Prop: RS, Sec: GD)

11. To receive reports from District & County Councillors
*** S.Butikofer (NNDC) had phoned the Clerk with a brief report as follows :- (a) update re land at the old A149 lay-by; see minute 5c (b) NNDC Planning Enforcement Section are currently looking at a property in Sheringwood with a view to inviting a change of use application.
*** J.Oliver (NCC) reported via email on the following :- (a) all recycling centres now have a defibrillator on the premises (b) campaign to protect sand dunes (c) Dark Skies Festival (d) award for work with armed forces (e) reading challenge for children during the summer holidays (f) Rotary Club providing £3k to Fire Service for smoke alarms in vulnerable peoples houses.

12. Police Report /Sect.17 Crime & Disorder Act.
Nothing received recently.
13. To receive Correspondence (not included in agenda items).
Thank you letter from parochial church council – NALC initiative re wellbeing (to be placed on next agenda) – Nexus Fostering letter/poster for noticeboard – Bacton sandscaping leaflet.
14. Resolution re Public Participation (comments/other matters). Enquiry re BRPC commemoration of VE75 (BRPC part of area commemoration).
15. To confirm date of next meeting. Confirmed, Wednesday 9th October (7pm).

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