BRPC Minutes October 2019


MINUTES of the Parish Council Meeting held on Wednesday, 9th October, 2019 at the Scout HQ, Cromer Rd., Beeston Regis. – (7pm)

Present: M.Knowles (Chair), R.Smith, D.Thompson, S.Anderson, G.Dyson, N.Wright, M.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were S.Butikofer (NNDC) and one member of the public.

1a. To receive and consider apologies
Apologies were received and accepted from M.Roffe and S.Kent. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 11/9/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: MW).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £316.40 (net salary),
HMRC £11.20 (tax on salary), P.Bullimore £59.28 (clerks exps)
Secret Gdns £130.00 (grass cutting) Graphic Edge £230.30 (bus shelter lettering),
GWR.Beckley £14.50 (exps re questionnaire), NPTS £96.00 (Seminar for PCs),
W.Peverill £95.00 (Daisy Gn mtce), BRPCC £228.85 (money recvd in error).
Cheverton & Son Ltd £552.00 (questionnaire/printing work)
*** The above payments, as scheduled on the agenda, were approved (Prop: DT, Sec: GD). (cheques 102019 – 102029). The reconciled bank balances were as follows :-
A/C 10162132 £500.37, and A/C 10162140 £14,432.89. The first half years precept had just been received.
(b) To note/consider Budget Statement to 30/9/19.
The budget statement, which had been circulated to members, was considered and approved. (Prop: RB, Sec: SA).

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
PF/19/0911; Change of use to holiday let; Turning Point, Sheringwood – Approved.
(b) To consider planning applications received since agenda printed
None received.
(c) To note PCs responses to PF/19/1415 and PF/19/1537.
NNDC. Planning Dept. had been notified that BRPC had no objections to both applications.

(d) To consider contributing to the planning process to achieve darker skies
Following the “Dark Skies Festival” the Chair wished members to discuss the matter of light pollution and the way forward when considering planning applications in the future. It was agreed to be mindful of achieving darker skies and be more aware when considering future planning matters.
(e) To consider NCC Minerals/Waste “Preferred Options” consultation
RB stated that nothing much had changed since the last consultation in 2011 and thought that members should only have concerns regarding the traffic problems on Britons Lane. These concerns were well documented and it was agreed not to respond to the consultation.
(f) To receive update re the quarrys planning application. ***
The Chair stated that the representative from the quarry was not quite ready to update members but had informed the Chair that his company hoped to submit a revised planning application to Norfolk CC by the end of the month. This application would not include an additional traffic lane on the A148 which pleased members. The matter would be carried forward to the next agenda.
(m) To consider PCs responsibilities re the AONB.
Nothing to consider.

6. Highways/Footpath matters.
(a) To further consider memorial & flower borders, adjacent to bus shelter.
RS updated members and circulated an illustration of his proposals (monument with soldier, adjacent to a seat in natural stone). A stonemason had provided a rough estimate of £2k – £2.5k and had spoken with RS regarding his work. This was well received by members and at the Chair’s suggestion it was agreed to continue to try and progress this project. RB had not heard further from the land owners.
(b) To receive update re village logo on Bus Shelter.
The Chair apologised for the misunderstanding regarding the logo which had been fixed to the bus shelter. CG reminded members that the logo (Beeston Regis… small but interesting) had been approved by members, and would hopefully promote discussion regarding the village. Members agreed the full wording and RB would request the suppliers carry out these instructions.
(c) To consider project from NCC members highways fund. (Britons Lane)
The Chair suggested that financial assistance was no longer needed from the members highways fund regarding a survey of Britons Lane traffic movements and it was agreed to remove this from the agenda.
(d) To note/consider NCC Highways Partnership Scheme for 2020/21
Carried forward to next agenda.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk announced the following :-
NNDC Coastal Forum – 12/11/19 –venue to be announced – RB or MK to attend.
NPTS – Seminar – 20/11/19 – West Costessey – MK and Clerk to attend.
NALC’s AGM – 20/11/19 – County Hall (6 – 9pm) – Noted.

8. To receive update re celebrations for “VE Day 75” in 2020.
RB was concerned with the large number of events/activities planned and, more importantly, which organisation was taking responsibility and overall control of the working party’s proposals. He informed members that an emergency meeting of the working group had been called for next week to discuss this. Noted.
9. (a) To consider consultation on Division Boundaries for Norfolk CC.
Members agreed that they did not wish to respond to this consultation.
(b) To consider NALC’s initiative re improving citizens wellbeing
RS expressed an interest in being part of a working group and the Clerk would instruct NALC accordingly.

10. Local Council Award Scheme & Governance
(a) To receive update/report re parish questionnaire.
The Chair stated that early indications gave a return/response of over 50%. It was still too early to give an exact figure and RB agreed to putting out notices around the village regarding the return of the questionnaires to the shop now the deadline for collection had past. Members were pleased with the return rate.
(b) To review the following :- (i) Financial Regulations (ii) PC Disciplinary Procedure (iii) PC Grievance Procedure.
The Clerk informed members that the Financial Regulations were a model for small councils. Following discussion the above were approved and adopted. (Prop: CG, Sec: RS). CG would update the website accordingly.

11. To receive reports from District & County Councillors
*** S.Butikofer (NNDC) reported on the following :- (a) the “spade in the ground” ceremony was about to take place at the new Splash (b) extra council tax was to be charged on long term empty properties (c) funding from Government had been received for a heritage zone in N.Walsham (d) introduction of electric charging points at various sites (e) a successful “Green Build” at Felbrigg (f) the corporate plan for NNDC to be announced in November (g) the Local Plan is progressing slowly.
*** J.Oliver (NCC) reported via email on the following :- (a) an Early Childhood and Family Service has been launched by NCC (b) an increase of 3.99% rise in council tax is likely from NCC as they are still seeking further savings (c) the Norse Group is to carry out highways repairs w.e.f. October, 2019. (d) there is a “Libraries Awareness” week from 7/10/19.

12. Police Report /Sect.17 Crime & Disorder Act.
“Cluster” reports continue to be received.

13. To receive Correspondence (not included in agenda items above).
The PC insurance brokers (Came & Co) have been taken over by Gallaghers. Noted.

14. Resolution re Public Participation (comments/other matters).
A comment was made re the use of the defibrillator.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 13th November, 2019 (7pm).

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