BRPC Minutes November 2019


MINUTES of the Parish Council Meeting held on Wednesday, 13th November, 2019 at the Scout HQ, Cromer Rd., Beeston Regis. – (7pm)

Present: M.Knowles (Chair), R.Smith, M.Roffe, D.Thompson, S.Anderson, S.Kent, M.Wright, N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were J.Oliver (NCC), one member of the public, and a representative from Norfolk Gravel.

1a. To receive and consider apologies
Apologies were received and accepted from G.Dyson.

1b. To receive Declarations of Interest on agenda items
No interests declared.

2. To approve the minutes of meeting held 9/10/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: RS).

**** It was agreed to take item 5(d) next – see minute further on.

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £316.40 (net salary),
HMRC £11.20 (tax on salary), P.Bullimore £45.78 (clerks exps)
Secret Gdns £130.00 (grass cutting), E.Farrow £66.00 (VAS maintenance),
Information Commissioner £40.00 (data protect.fee), Cheverton & Son £24.00
(questionnaire signs), GWR.Beckley £40.00 (questionnaire collection costs),
Morston PC £11.28 (copying charges).
*** The above payments, as scheduled on the agenda, were approved (Prop: DT, Sec: MR). (cheques 102030 – 102039). The reconciled bank balances were as follows :-
A/C 10162132 £5569.61 and A/C 10162140 £7432.89.
(b) Preliminary discussion re Budget/Precept for 2020/21.
The Clerk reminded members of the legal requirement to have a prepared and considered budget which would also link with an Action Plan for 2020-21. There would be no grant from NNDC re the Local Council Tax Support Scheme (discontinued by central government) and the precept figure was required by NNDC by 31/12/19. – Noted.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following were noted :-
PF/19/1415; Erection of side extension at 2, Hillside Road – Approved.
PF/19/1537; Repositioning of Roof Lights at 29, Britons Lane – Approved.
(b) To consider planning applications received since agenda printed
None received.
(c) To note/consider the soil/aggregate at the new workshop in Sheringwood.
The Chair summarised the position stating that the matter had been referred to NNDC.
(d) To receive update re the quarrys planning application.
The Chair welcomed Martin Gibson, representing Norfolk Gravel, to the meeting. MG updated members on the new planning application as follows (a) phase 4 near the bridleway was being left at the moment (b) proposed work at the existing entrance (c) tidying up the junction area of Britons Lane/A148 (d) opposition to a new junction (3rd lane) at this junction because vehicle movements to and from the quarry had dropped by 50%. MG pointed out that a new junction would cost in the region of £500k and the company would review its position if NCC Highways insisted on such a scheme going ahead. The Chair thanked MG for the update and stated that the PC’s principal objection regarding traffic using Britons Lane was well known and hopefully being given serious consideration.
(m) To consider PCs responsibilities re the AONB.
Duly considered at 5c.

6. Highways/Footpath matters.
(a) To further consider memorial & flower borders, adjacent to bus shelter.
In order that the memorial covered all services RS circulated a copy of a revised drawing illustrating a large engraved stone and bench incorporating a soldier, nurse, animals in war, navy, and air force. The cost was similar to the previous idea (£2349 + VAT). The memorial would be engraved natural stone such as granite. Members were happy with the design and approved the wording. (on large stone “Rest and Remember”and on the seat “Those of this parish who lost their lives in conflict”. RS would continue to liaise with the stonemason but RB had still not heard from Victory Housing re the use of the land. Referring to the theme of social isolation, and the use of this proposed seat, it was agreed to order plaques for the benches in the rest of the parish encouraging people to sit and chat (Prop: RS, Sec: RB).
(b) To receive update re village logo on Bus Shelter.
The remainder of the words (small….but interesting) had been ordered and the contractors would carry out the work as soon as possible.
(c) To receive update re drainage ditch on western boundary adj. AbbeyPk.
The Chair stated that following his letter to Sheringham TC he had met with their representative who had agreed to carry out the work of clearing the ditch which would then enable the outfall pipes serving Abbey Park and Caxton Park to function correctly. The Chair had also asked that Sheringham TC have a routine maintenance programme in place to prevent future problems. Noted by members.
(d) To note/consider NCC Highways Partnership Scheme for 2020/21
This item would be withdrawn from the agenda as applications closed in early December, 2019.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.
Reports were received on the following :-
RS: NALC Citizens Wellbeing Meeting – concerns re his future attendance.
MK: NNDC Coastal Forum – discussions re Bacton sandscaping, assisting seals, etc.
RB: Remembrance Sunday Service – representing BRPC and laying wreath.

8. To receive update re celebrations for “VE Day 75” in 2020.
RB, still very concerned with the working party’s number of planned activities, stated that no organisation had taken overall responsibility to lead the celebrations. He would report back after the next working group on 27/11/19.

9. To consider NALCs concerns re “Digging up Norfolk”.
Members had received information regarding the concerns of some parish councils with the digging of trenches for windfarm cables onshore and the proposal that a review is undertaken with a view to creating an offshore ringmain which would stop all the damage and disruption in rural Norfolk. Members agreed to join the signatories (already containing some 30 parish councils) requesting a review of the current situation. (Prop: RS, Sec: SA).

10. Local Council Award Scheme & Governance
(a) To receive update/report re parish questionnaire.
The Chair reported that approx. 270 questionnaires had been returned so far and he hoped for up to a 60% final return rate. He would start the exercise of collating responses very soon. Noted.
(b) To consider/review the following :- (i) Action Plan for 2020/21 (ii) Health & Safety Policy (iii) BRPC Risks Assessment.
Copies of all three documents had been supplied to members and the Clerk thanked RB for his assistance, particularly on the Risk Assessment work. The following, after discussion, was agreed.
(i) Action Plan for 2020/21 – Agreed & Adopted (Prop: RS, Sec: SK).
(ii) Health & Safety Policy – Agreed & Adopted (Prop: SA, Sec: DT)
(iii) Risk Assessment – Agreed & Adopted (Prop: NW, Sec: MR).
All revised documents would be posted to the PC website.

11. To receive reports from District & County Councillors
J.Oliver (NCC) reported on the following :- (a) NCC proposal for them to be on zero carbon emissions by 2030 (b) Libraries to join with the BBC to promote reading etc…(c) Community Fund set up to support vulnerable children and their parents (d) a public consultation being set up re Norfolk Fire & Rescue Service (e) first gritting run of the winter in West Nfk on 28/10/19. (f) Giving Tree Appeal in conjunction with Waterstones; books for children in care (g) some excellent social housing recently built in Norwich; would like NNDC to carry out a similar scheme.

12. Police Report /Sect.17 Crime & Disorder – Received Cluster Newsletter

13. To receive Correspondence (not included in agenda items above).
Nothing received.

14. Resolution re Public Participation (comments/other matters).
No comments – the Clerk thanked a parishioner for constructing a new notice board at the entrance to Church Close.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 11th December, 2019. (7pm).






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