BRPC Minutes December 2019


MINUTES of the Parish Council Meeting held on Wednesday, 11th December, 2019, at Scout HQ, Cromer Rd., Beeston Regis. – (7pm)

Present: M.Knowles (Chair), R.Smith, M.Roffe, D,Thompson, S.Kent, M.Wright,
N.Wright, C.Goodwin, R.Beckley, and the Clerk. Also present were S.Butikofer (NNDC), and three members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from G.Dyson and S.Anderson. Apologies were also received from J.Oliver (NCC).

1b. To receive Declarations of Interest on agenda items
RB declared an interest in 5(b) – planning application concerning Church Close.

2. To approve the minutes of meeting held 13/11/19.
The minutes, which had already been circulated, were accepted as a true record.
(Prop: DT, Sec: SK).

3 . Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

*** Item 11 was taken next (see minute further on).

4. Finance:
(a) To approve invoices for payment and note bank balances:
G.Sadler £80.00, (bus shelter cleaning),P.Bullimore £316.40 (net salary),
HMRC £11.20 (tax on salary), P.Bullimore £47.19 (clerks exps)
Graphic Edge £175.00 (bus shelter logo work) NNDC. £1,942.60 (Election costs)
*** The above payments, as scheduled on the agenda, were approved (Prop: MW, Sec: MR). Cheques 102040 – 102045 inclusive. The reconciled bank balances were as follows:- A/C 10162132 £4687.72 and A/C 10162140 £7432.89.
(b) To consider the Budget & Precept for 2020/21.
All members had received the Clerks working papers, draft budget, and other information. The Clerk reminded members of the information supplied by NNDC (no Local Council Tax Support Scheme Grant, precept forms to be returned by 31/12/19, and the matter of members not being able to take part in this discussion or vote on the precept if they were in arrears with their own council tax payments by two months or more). The Chair stated that he and RB had considered the Clerks figures, and without the local council tax support scheme grant, thought that the precept should be fixed at £12,500 for the year 2020/21. RB confirmed the Chairs thoughts and pointed out that this would show an increase on parishioners bills under the parish element although this still kept the precept level similar to that of a decade ago. The parish council had not changed the precept for many years and had been faced with a high election bill (see 4a) and, although reserves covered this, members agreed to fix the 2020/21 precept at £12,500. (Prop: DT, Sec: SK). The NNDC Precept Form was duly signed by the Chairman and Clerk.

5. Planning:
(a) To note decisions/information received from NNDC/NCC since last meeting
The following was noted :-
PF/19/1315; Dwelling to rear of 4, Meadow Cottages – approved by NNDC.
(b) To consider planning applications received since agenda printed
PF/19/2080; Erection of garage, annexe, side extension; White House, Church Close.
Members had no objections on condition that the annexe is ancilliary accommodation to the main house. (Prop: DT, Sec: CG)
(c) PF/19/2030; Erection of Extension etc at 27, Britons Lane.
Members agreed to no objections to this application (Prop: CG, Sec: RS).
(d) To receive update re the quarrys planning application.
The Chair summarised and updated members on Norfolk Gravels report to NCC.
(m) To consider PCs responsibilities re the AONB.
Dealt with in the above planning matters.

6. Highways/Footpath matters.
(a) To further consider memorial & flower borders, adjacent to bus shelter.
RS was trying to arrange a meeting regarding a donation from Tesco following approval of his design and wording last month. RB had still not received a reply from the housing association but had produced a “work sheet” for all jobs to be carried out before the project could proceed. The Chair said it was now necessary to get a reply from Flagship Housing regarding the land before proceeding further and it was agreed that a formal letter be written to them if a reply was not received in the next 2 – 3 weeks.
(b) To receive update re village logo on Bus Shelter.
The project was complete and this item could be removed from the agenda.
(c) To receive update re drainage ditch on western boundary nr Abbey Pk.
No further news.
(d) To consider a Bottle Bank for the village. (RB)
RB proposed that members consider bringing a bottle bank back to the village which would help raise funds for things such as the memorial now being considered (6a). Parishioners might be persuaded to use a new bank if a good site could be found, especially if they were informed about the financial benefits coming to the parish. After discussion it was agreed to make further enquiries with a glass collection contractor and NCC Highways Dept. regarding placing a bottle bank on the grass adjacent and slightly west of the village sign.

7. Meetings & Conferences (to receive reports and announcements)
It was agreed to consider the following meetings next month :-
“Meeting your local Police Inspector” – North Walsham – 24/2/19.
“Saving Mental Health Services” – Cromer – 7/2/19.
No reports re attendance at recent meetings.

8. To receive update re celebrations for “VE Day 75” in 2020.
RB reported that the question of who would be taking overall responsibility for the celebrations remained unresolved. He hoped to attend a meeting in the new year (20/1/20) being organised by NNDC regarding the 2020 celebrations.

9. To note/consider “Operation London Bridge”.
Information in the form of a report and protocol supplied by NPTS had been circulated to members which was noted. BRPC would await news from the BRPCC before considering this matter further.

10. Local Council Award Scheme & Governance
(a) To receive update/report re parish questionnaire.
The Chair reported that he had “processed” 62% of the returned questionnaires and spoke of the trends with parishioners answers that were becoming apparent.
(b) To consider & review the BRPC. Code of Conduct.
Members revisited the Code of Conduct and were reminded by the Clerk to update their interest forms (lodged with NNDC) when necessary.
(c) To consider changes to website re new Accessibility Regulations & WIX
CG spoke of the requirements of the new regulations coming into force in September, 2020 and stated that WIX would be his first choice of website with WordPress (currently used) often being criticised in the past. It was agreed to appoint a website consultant (Steve Jackman Associates) to assist with the whole process of creating a new website which would be compliant with the new regulations. (cost = £300 to £400). (Prop: CG, Sec: RS).

11. To receive reports from District & County Councillors
*** J.Oliver (NCC) had nothing to report.
*** S.Butikofer (NNDC) reported on the following :- (a) NNDC supported the idea of an offshore ring main (b) the decision re the Vattenfall Windfarm had been deferred (c) NNDC currently looking at initiatives such as electric buses and providing fibre broadband to remote areas (d) a new waste contract had been awarded; announcement to follow (e) new tree planting scheme (10,000 trees already planted) (f) concerns re ambulance response times in N.Nfk.

12. Police Report /Sect.17 Crime & Disorder Act. – Cluster newsletters received.

13. To receive Correspondence (not included in agenda items above).
The following were noted :-
Acknowledgement re PC letter supporting offshore ringmain.
Certificate from the Information Commissioner following recent payment.
Copy of “Your Norfolk” magazine.

14. Resolution re Public Participation (comments/other matters).
A parishioner wished members a Happy Christmas.

15. To confirm date of next meeting.
This was confirmed for Wednesday, 8th January, 2020. (7pm).

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